How to Migrate Zoho Mail to Google Workspace Easily

Brief about Zoho Mail & Google Workspace

To choose the right migration approach, it’s essential to understand the strengths of both platforms.

Zoho Mail is part of the Zoho Suite. It is known for its clean design, secure email service, and privacy. It is a popular choice for startups and small businesses looking for an affordable email solution. Zoho Mail allows custom domains, offers essential collaboration tools.

Google Workspace, formerly called G Suite, is Google’s all-in-one cloud-based toolset. It includes well-known apps like Gmail, Drive, Docs, Sheets, and Meet. Google Workspace is ideal for team collaboration, and it’s trusted by businesses of all sizes because of its reliability, scalability, and strong integration with other Google services.

Now that you know more about both platforms, let’s navigate to the benefits of migrating Zoho Mail to Google Workspace.

Major Reasons to Migrate Zoho Email to Google Workspace

Below are some of the major reasons why users prefer Google Workspace over Zoho Mail:

• Google Workspace comes with a highly integrated suite of tools(Docs, Sheets, Meet, Calendar, and more) that work together in real time.
• Zoho has storage limits. Google Workspace provides higher storage limits with each plan, along with smooth file management. 
• Apart from that, Google’s apps are well-optimized for both desktop and mobile platforms. 
• With advanced spam filtering and built-in compliance tools, Google Workspace provides a more secure environment.

Best Ways to Migrate Zoho Mail to Google Workspace

To ensure a smooth transition, here are the best and most effective ways to migrate your Zoho Mail data to Google Workspace. According to your needs and technical comfort, you can choose from different methods to transfer email from Zoho to Google Workspace securely. 

Method 01: Migrate Zoho Email to Google Workspace Manually

This method requires a bit of technical setup but can be completed with careful attention. Follow these steps to migrate Zoho Mail to Google Workspace:

1. Log in to your Zoho Mail account and navigate to the Settings section.
2. In the Email Forwarding and POP/IMAP settings, enable IMAP.
3. Next, open your Google Workspace account. Click the Gear icon.
4. After that, select See all settings>>Accounts and Import. 
5. Then click on the Add another email address.
6. Now, enter your Zoho Mail email address and click Next.
7. Provide the SMTP server details>>click on the Add Account button.
8. You will receive a confirmation email in your Zoho account. 
9. Click on the link to confirm the setup.
10. Return to the Email Forwarding and POP/IMAP section in Zoho>> Add Email Address.
11. Enter your Google Workspace login credentials and click Next.

Finally, you will get a confirmation email in your Google Workspace inbox. Click the link to complete the process. Once it’s done, check your Google Workspace Gmail accounts to make sure all the emails have been transferred properly.

Points to Remember while using the Manual Method

Here are some key points to remember when using the manual method to migrate Zoho Mail to Google Workspace:

• The manual method only supports migrating one email at a time.
• Some email attachments or large data might not transfer properly.
• Verify the SMTP and IMAP settings for both Zoho and Google Workspace.
• It needs to enable IMAP in Zoho Mail settings to allow proper syncing.
• Be prepared for possible downtime during the syncing process.

Method 02: Best Solution to Migrate Zoho Mail to Google Workspace

If the manual method to migrate Zoho Mail to Google Workspace not working, you can switch to the CloudMigration Zoho Backup Tool to accomplish the migration process with ease. You can migrate emails from several Zoho Mail accounts to Google Workspace at once. It isn’t limited to just Google Workspace. It supports migration from Zoho Mail to over 10 other email platforms. So, you can migrate Zoho Mail to Gmail, Office 365, GoDaddy, Thunderbird, and more. Moreover, it automatically removes duplicate emails based on various criteria like subject, sender, and body. So, all your emails, attachments, and folder structures are migrated safely. Also, it is very easy to operate for both technical and non-technical users. 

Simple Steps to Migrate Zoho Mail to Google Workspace

1. Download and install the Zoho Mail Migration Tool on your computer. 
2. Input your Zoho Mail credentials( Zoho username and app password) click Sign In.
3. In the folder tree that appears, select the specific folders you wish to migrate.
4. From the given output option of email clients, choose Google Workspace.
5. Opt for any additional features you’d like to include during the migration process.
6. Lastly, click on the Convert to transfer email from Zoho to Google Workspace.

Bonus Tips: If you’re facing issues such as Zoho Mail not syncing with Outlook, you can check out our detailed guide for troubleshooting Zoho Mail Not Syncing With Outlook.

Conclusion

This complete blog guided you through the simplified solutions to migrate Zoho Mail to Google Workspace. If you’re handling a few accounts, the manual IMAP method works fine but requires technical accuracy. In terms of proper accuracy, it’s better to proceed with the automated solution. To use this utility, you do not have to technical expert. Also, you can utilize the demo version of the software to understand it in better way. Choose the right approach and transfer Zoho mail to G Suite securely. 

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About The Author:

Adom James

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