Updated on January 31st, 2024
Summary: IMAP server enables users to configure email clients and access emails from distant on different systems. Many email clients such as Gmail, Yahoo Mail, AOL, etc. use IMAP to synchronize emails on the Server. However, many users wish to backup IMAP Email locally for future reference. So, how to do that? Downloading IMAP emails locally is possible through Outlook, but you have other better options too. Using a professional IMAP Backup Tool is the most secure and reliable tool for those new to email migration.
Internet Message Access Protocol or IMAP (popularly known), is a standard protocol. IMAP synchronizes emails on the server with email clients. Thus, provides you the flexibility to configure one email account to another and access emails from a distance. It acts as the mediator between the email server and the email client.
When using IMAP, you directly read emails from the server without downloading or saving them on your device. Consequently, emails are not restricted to a specific device. Thus, you are free to retrieve emails from any device, anytime. But what if the user needs to save IMAP emails to hard drive? Let us discuss the solution.
Downloading IMAP emails locally can be done using two prominent methods:
Both the process returns satisfactory results. But if you have to backup a significant number of emails, better you go for the professional steps. It is easy and quick. Further, let us begin by exploring the manual process.
This manual process involves two major steps:
Configure your IMAP-enabled account in MS Outlook so that you can backup IMAP Email locally. Follow the instructions below:
Once, you have completed account settings, move to the next step which is to backup user IMAP data locally.
Another step involved in the process of creating a local backup of IMAP emails is to export. Follow the procedure below:
By following these steps, you will successfully download IMAP emails to hard drive or on the system.
However, the manual process is not always recommended. Because there is a possibility of possible data loss and it takes a lot of time to download enough data. Therefore, you have a robust alternative to beat all the limitations of the manual process.
Download and use CloudEmailMigration IMAP Email Backup Tool to backup the IMAP mailbox without any complicated procedure. It is a secure and trustworthy tool for exporting IMAP mailboxes. You can save IMAP emails to Hard Drive in various file formats such as PST, PDF, CSV, MBOX, MSG, EML, DOC, and DOCX. Moreover, this tool also grants you the capability to migrate IMAP emails directly to an email client. Furthermore, the tool has been designed with a user-friendly GUI, facilitating effortless operation.
Follow the steps below to download IMAP emails to Hard Drive using this tool:
This was one of the easiest and most reliable tools to migrate IMAP emails. Moreover, you can use the free demo tool before purchasing the premium edition. Nevertheless, the demo tool is restricted to migrating only 50 emails per folder.
Hence, now you have two methods to backup IMAP email locally. You choose either of the two and will get satisfactory results. But the difference comes with the time and steps. The manual process involves lengthy procedures and will take significant time. Whereas third-party applications are fast and straightforward. Go for the method that suits your requirements better.
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