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Gmail Email Backup Utility - Overview

Gmail Backup Tool is the one-stop solution for Gmail Backup to hard drive or external hard drive. This prominent utility allows you to backup your emails, contacts, calendars, photos, and drive in no time. Incremental migration, deleting migrated emails, and mail filter are some of the exclusive features. Moreover, the tool is very simple and interactive which makes it easy to use even for novice users.

  •   Download Gmail, Calendar, Contact, Photos, Hangout Chats and Drive data.
  •   Save Gmail mailbox in PST, OST, MBOX, EML, EMLX, MSG, CSV, HTML, MHTML, PDF, TXT, DOC, DOCX, DOCM, PNG, TIFF, JPG, GIF, and JSON file format.
  •   Migrate your emails to AOL, Gmail, Yahoo Mail, Office 365, Thunderbird, Opera Mail, Live Exchange, Hotmail, iCloud, GoDaddy Email, HostGator Email, IMAP, Zoho Mail, Yandex Mail, and Amazon WorkMail.
  •   Delete emails from the mailbox after creating a backup.
  •   Save your PDF attachments in a separate folder.
  •   Option to convert attachment files to PDF format.
  •   Exclude mailbox items that are migrated once.
  •   Schedule backup to a specific date, time, and frequency.
  •   Date range filter to migrate specific items only.
  •   Available for both Windows and Mac OS.

Why Do You Need a Gmail Backup  Tool for Mac & Win?

Backup Google Mailbox data to Local Drive

Backup Google Mailbox data to Local Drive

If you want to back-up all your Google Workspace data like Gmail, Google Drive, Photos, Contact, and Calendars, the Gmail backup utility is an ideal option for you. It enables you to complete G suite backup.

Why2

Switch from Gmail to other Email Providers

It is a highly recommended option for those who want to switch from Gmail to another email account. It is the best alternative for complicated manual steps with various advanced features for effective migration.

Migrate Selective Mailbox Items Effectively

Migrate Selective Mailbox Items Effectively

Using the traditional manual procedure, you cannot migrate specific mailbox items. However, the Gmail Backup Tool has a Mail filter and other exceptional features to make the export precise and accurate.

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Exclusive Features of  CloudMigration Gmail Backup Tool

Backup Google Workspace Data

Backup Google Workspace Data

CloudMigration application for google mail backup is a complete solution for Mac and Windows users for saving your Google data. It allows you to download your Google Drive, Photos, Calendars, Contacts, and Gmail in local drive in no time.

Save Gmail into 15 Formats

Save Gmail into 15 Formats

The comprehensive Gmail Backup Tool allows you to backup your Gmail emails into various file formats. It supports PST, OST, MBOX, EML, EMLX, MSG, CSV, HTML, MHTML, PDF, TXT, DOC, DOCX, DOCM, PNG, TIFF, JPG, GIF, and JSON file format.

Migration to Multiple Providers

Migration to Multiple Providers

You can also directly migrate your Gmail emails to AOL, Gmail, Yahoo Mail, Office 365, Thunderbird, Opera Mail, Live Exchange, Hotmail, iCloud, GoDaddy Email, HostGator Email, IMAP, Zoho Mail, Yandex Mail, and Amazon WorkMail.

Remove Duplicates from Resultant

Remove Duplicates from Resultant

The Gmail Email Backup application provides you with the remove duplicate mailbox items option. Enabling this feature will exclude all duplicate emails while Gmail backup downloads. So, you can create an accurate and precise mailbox backup easily.

Clean Gmail Mailbox after Migration

Clean Gmail Mailbox after Migration

After downloading your Gmail emails, the Delete after Download feature helps you to delete migrated items and leave free space for new emails. This automatic option does not require you to log in to your Gmail account.

Incremental Gmail Backup Feature

Incremental Gmail Backup Feature

The Skip Previously Migrated Items and Set Backup Schedule options in the online Gmail Backup together constitute the Incremental backup feature. Thus, you can set the application to automatically backup Gmail account new emails on a regular frequency.

Save PDF Attachments Separately

Save PDF Attachments Separately

When saving your Gmail emails as PDF, you can opt to save PDF attachments in a separate folder. Enable this feature to separate email and PDF attachments. Otherwise, it may be difficult to distinguish emails from PDF.

Create Backup Without Attachment

Create Backup Without Attachment

If you do not want to migrate email attachments, you can choose the Migrate or Backup Email without Attachment Files. This feature helps you to export your Gmail emails only and prevent migrating email attachments.

Date Range Mail Filter Feature

Date Range Mail Filter Feature

The Gmail Backup Tool provides you with the Mail Filter option. It is a date range filter that helps you migrate emails of the desired date range. By entering a suitable Start Date and End Date, you can specify the date range.

Widely Supportable Utility

Widely Supportable Utility

The tool is available for both Windows and Mac OS. So, you can download Gmail backup software on your PC and migrate your Gmail account into any desired file format. The working of the software will remain the same.

Want CloudMigration to perform the Backup task for you?

Working Screenshots - Gmail Email Backup Tool

1
Step 1:
Enter your Gmail login credentials and click Sign in with Google.
2
Step 2:
Select desired folders from mailbox preview.
3
Step 3:
Choose the required options and click on the Convert button.

View user guide  Link

Step 1 Step 2 Step 3

System and Hardware Requirements

   About Product

About Gmail Backup Tool

Version

21.9

License

Single, Administrator, Technician, & Enterprise

Edition

Personal, Commercial, Corporate, Large Commercial

Software Requirement

Software Requirement

Processor

Pentium Class 1 GHz Processor

Operating System

Windows 10 and all the prior version

Memory

Minimum 512 MB (1GB Recommended)

Hard Disk

500 MB required

   Software Guide

Software Guide

      Installation Guide   

      Software Manual   

      EULA   

   Pre-Requisites

Pre-Requisites

Frequently Asked  Questions

General FAQ

Ans: Follow the steps below to backup your Google data.

  •   Download and install the Gmail backup Tool. Run it as administrator.
  •   Enter the Gmail login details and click on the Sign-in button.
  •   After that, select mailbox items and click Next.
  •   Choose file format/email client and other backup preferences.
  •   At last, click on the Convert button.

Ans: Yes, the advanced Gmail backup software allows you to export your Gmail contacts to iCloud. Choose iCloud in the Save/Backup/Migrate As field and proceed further.

Ans: Opt for the migrate or backup email without attachment files option to exclude email attachments from migration. This feature facilitates you to migrate only necessary mailbox items.

Ans: When you choose PDF as the resultant file type, the Gmail backup software provides you with an option to convert email attachments in PDF file format. Thus, you can download your Gmail emails with attachments in PDF format.

Ans: No, you cannot backup your Gmail mailbox with a domain other than @gmail.com. The software is only meant for saving your complete Gmail mailbox.

Ans: You can backup your Gmail emails into CSV file format using the advanced Gmail backup software. This way you can export your Gmail data to Excel.

Ans: Google Takeout is an inbuilt option to take backup of your Google data provided by Google. Using this option, you can download your complete Google data like Gmail, photos, drive, chats, etc., to your system as a .zip or .tgp file.

Ans: No, the Gmail backup software is not designed to recover your Gmail lost password.

Ans: The Windows version of the Gmail Backup Tool is not suitable for Mac OS. However, the software is also available for Mac users. So, you can download the Gmail Email Backup Software for Mac.

Technical FAQ

What to do if I am unable to see the Next button?

Ans: It may be possible that your screen resolution is not set to the proper value. As a result, you may not be able to see the Next button. Therefore, you need to adjust the screen resolution to a suitable value.

How can I use the incremental backup feature?

Ans: The Skip Previously Migrated Items and Set Backup Schedule options to comprise the incremental backup feature. The set backup schedule feature allows you to migrate Gmail emails at the defined frequency. Also, the Skip Previously Migrated Items option leaves all emails once migrated using the tool.

Why am I unable to log in to the Gmail Backup Tool?

Ans: Windows Defender and Antivirus must be turned off to use the application efficiently. If enabled, it may hinder the proper working of the application. Therefore, keep them disabled.

What is a third-party app password and how can I generate it?

Ans: A third-party app password is a 16-digit code that helps you to log in to your email account in third-party applications. You can generate a Gmail app password by performing some manual steps.

Will migration continue when my internet connectivity gets disrupted during email migration?

Ans: The software requires an active internet connection to backup your Gmail mailbox. If the connectivity is disrupted during migration, the software stops the process. However, you can resume the process when needed.

Comparison Gmail Backup Tool Free v/s Premium Versions

Demo Version

Free

Convert 50 Gmail emails per folder efficiently
  • Backup Gmail, Drive, Photos, Contacts, Calendars, and Hangout Chats with limitations
  • Incremental backup option
  • Conversion into 10+ file formats
  • Migration to various emails accounts
  • Delete emails after completing the migration
  • Date range mail filter option
  • Save PDF attachments in a separate folder
  • Leave duplicate mailbox items from migration
  • Backup mailbox data without including email attachments
  • Available for Windows and Mac OS

Premium

$39

Convert complete Gmail mailbox easily. (No Limitations)
  • Backup Gmail, Drive, Photos, Contacts, Calendars, and Hangout Chats data without limitations
  • Incremental backup feature
  • Conversion into 10+ file formats
  • Migration to various email accounts
  • Delete emails after finishing the migration
  • Date range mail filter option
  • Save PDF attachments in a separate folder
  • Leave duplicate mailbox items from migration
  • Backup mailbox data without including email attachments
  • Available for Windows and Mac OS
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