How to Migrate Gmail to Zoho Mail in Simple Steps?

  • Written By  

  • Updated on October 19th, 2023

Summary: If you are in search of simple steps to migrate Gmail to Zoho Mail.Then stay connected to this blog. In this article, we will discuss approaches to how to save Gmail Email to Zoho Mail. We will discuss an effective approach Gmail Email Backup Tool through which we can complete your conversion very easily.


About Gmail And Zoho Mail

Google provided us with a free email service which is Gmail. Also, it allows users to send and receive messages over the network. Additionally, it offers 15GB of storage which is shared among three platforms(Google Drive, Google Photos, and Gmail). The messages in emails are grouped into different categories like primary, social, and promotions.

Zoho Mail is a secure and reliable business email for organizations. It uses your own domain name(e.g. It also contains tools like inbox, calendars, tasks, notes, contacts, and bookmarks, it provides all these tools that you need to collaborate with your team for better production. 

Zoho Mail provides five free business email accounts with 5GB per user and a 25MB attachments limit with its free plan.

Why Users Want to Migrate Gmail to Zoho Mail

There are several reasons why users wish to import Emails from Gmail to Zoho Mail.

  • Due to Gmail’s small storage limitations, users want to transfer Gmail to Zoho Mail, whereas Zoho provides more space as compared to Gmail.
  • When Gmail does not fulfill the demands of the users, then users want to migrate Emails from Gmail to Zoho.

Manual method to Transfer Gmail to Zoho Mail

Let’s discuss the manual solution to save Gmail Email to Zoho Mail. Also, in this approach, the whole process is divided into four stages.

Stage1. Addition of Gmail account to MS Outlook

  • Open Outlook and on the menu bar, select File and then go to the Add Account tab.
select file and add account
  • After entering the email address, click Advanced options.
  •  From the drop-down menu choose I want to set up my account manually.
  •  After entering the password, tap on the Connect button.
  • Then a pop-up window will appear that says “Account Added Successfully” and to complete the process click Done.
account added successfully

Stage2. Export Gmail to PST File Format

  • Firstly, open Outlook. Select the File option and choose Open & Export from the menu.
  • Select Import/Export from the menu.
select import and export
  • After that select Export to a File and click Next.
  • Thereafter select Outlook Data File(.pst) and hit the Next button.
select outlook file
  • Select the Gmail account you want to export in PST file format. Click Next to proceed.
select gmail account
  • Finally, click Finish after browsing the desired destination path.
click finish

Stage3. Assemble Zoho Mail with MS Outlook

  • Firstly, select File and then Add Account on Outlook.
  • Select the Manual Method and after that choose between POP and IMAP.
select pop and imap
  • Go to the User Information, and enter your Username and password.
  • Provide your Zoho account Username and password.
  • Finally, close the window and click Finish to finish the process.
  • Now the Zoho account is added to the MS Outlook.

Stage4. Import Emails from Gmail to Zoho Mail

  • Firstly, open Outlook, go to the File section, and select Open & Export. Click Import/Export.
click import and export
  • Select Import from another program or file in the Import and Export Wizard.
import another file
  • Choose Outlook Data File(.pst) and hit Next.
  • Thereafter check other options and click Next.
  • If your Outlook Data File(.pst) is password-protected then enter your password and click OK.
  • Finally, click Finish to complete the process. After that outlook starts to migrate Emails from Gmail to Zoho.
click finish

Limitations of the Manual Method

The following are some drawbacks of the manual method.

  • The above steps of the manual method are completely free but it is a time-consuming process. 
  • If either one of the steps is skipped then there are chances of data loss during the conversion process.
  • Additionally, the steps of this method are lengthy and users find it hectic to follow.
  • Also, if a non-technical user wants to import Emails from Gmail to Zoho Mail, they find it difficult to follow. 

To resolve all these drawbacks there is an effective approach that makes the migration process easy. 

Transfer Gmail to Zoho Mail With the Help of an Effective Tool

CloudMigration Gmail Backup Tool is the most reliable utility tool that is used to migrate emails from Gmail to Zoho. This tool allows you to back up complete Gmail mailbox data like emails, calendars, contacts, photos, and drives in no time. This tool is developed with various advanced features that provide a fast and secure migration of Gmail emails with 100% accuracy. Furthermore, it also allows you to keep the attachments in a separate PDF file during the migration process. 

Steps to follow

  • Firstly, launch the application and enter the required login credentials. Click Sign in.
  • Now, select folders as per your requirement. And hit Next.
  • Select Migrate in the Email client.
  • Opt for Zoho Mail from the drop-down menu.
  • Provide valid credentials(Username and Password) and press Sign in.
  • Additionally, it displays some filters and options that you can choose as per your requirements. Hit Next.
  • At last, you can download the resultant file by clicking Download Report.


Here, in this blog we have learned about Gmail and Zoho Mail, and why users wish to migrate Gmail to Zoho Mail. Although the manual method is lengthy, that’s why we recommend you go with the professional Tool. The tool helps you to save Gmail Emails to Zoho Mail effortlessly.

Frequently Asked Questions

Q:- How do I migrate from Gmail to Zoho Mail?

Above in the article we have discussed that there are two ways through which we can migrate Emails from Gmail to Zoho. But the manual method is a little bit hectic and confusing. So there is another approach through which we can transfer Gmail to Zoho Mail easily. CloudMigration Gmail Backup Tool is the most effective tool with some additional features that help users import Emails from Gmail to Zoho Mail easily.

Q:- How do I transfer emails to Zoho?

CloudMigration Gmail Backup Tool makes the migration process of emails to Zoho very easy. Follow these easy steps to transfer emails to Zoho.
·         Launch the application.
·         Enter valid credentials(Gmail account Username and Password).
·         Select Zoho Mail in the Email client menu.
·         Sign in with your Zoho Mail credentials (Username and Password).
·         Check filters and options as per your requirements.

About The Author:

Related Post

© Copyrights 2021-2024 CloudMigration is an affiliate partner of DRS Softech. All Rights Reserved.