How to Migrate from Office 365 to G Suite or Gmail

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  • Updated on September 22nd, 2022

Office 365 and G Suite are two productive suites of applications that provide email management services. Office 365 is provided by Microsoft, whereas Google provides G Suite. The key difference between Office 365 and Google Workspace is that Office 365 is a subscription-based service; in contrast, G Suite is a free email provider with multiple other built-in features that users won’t get in any other applications.

In this article, we learn the simple methods of How to migrate from Office 365 to G Suite accounts. Once you read this post, you will get an overview of Office 365 and G Suite, why users choose Google Workspace (formerly G Suite) over Microsoft 365, and a detailed solution for Office 365 to G Suite migration. It also includes a recommendation for Office 365 Backup Tool, which will help users to transfer email from Office 365 to G Suite efficiently.

Methods to Migrate from Office 365 to G Suite

In general, there are two different methods to migrate data from Office 365 to G Suite account. One can safely migrate from Office 365 to G Suite using Data Migration Service or move them professionally using G Suite Backup Solutions.

Method 1: Move from Office 365 to G Suite Using Data Migration Service

A two-step process to transfer emails from Microsoft 365 to G Suite is described below.

Step 1: Procedure Before Office 365 to G Suite Migration

Here are the pre-migration steps you need to fulfill or perform in your Office 365 accounts before starting the migration process. You must also ensure you have login credentials for your Office 365 account. To use DMS to extract data, you need to set up new roles in your Office 365 account. These are the roles: ApplicationImpersonation and ViewOnly-Configuration. Now, follow the steps given below to set up roles for Office 365 accounts:

  1. Login to Office 365 on your system.
  2. Go to the Admin panel.
  • Desktop version:- Go to apps and click on Security & Compliance.
  • Web-version:- Click on the Exchange.
  1. In the Exchange admin center, go to the Permissions section.
  2. Move your cursor to the admin roles and click on the +.
  3. In the next wizard, you will find the name field, go to the Roles and click + again.
  4. Here, in the displaying Name, choose both roles: ApplicationImpersonation and ViewOnly-Configuration. Click Add>>Ok.
  5. Now, click on the Save button.
  6. Go to the User roles section and Click the + to add your account.
  7. Perform these procedures on the account you want to connect to G Suite.
  8. Here, wait a minute, and then you can perform the migration procedure.

Step 2: Switching from Office 365 to Google Workspace

Follow the steps to migrate emails, calendars, and contacts from the G Suite account to Office 365.

  1. Firstly, open your G Suite admin console.
  2. Go to the Data migration.
  3. Choose Email.
  4. In the Migration source, select Microsoft Office 365 from the drop-down list.
  5. Select Exchange web services from the list in the Connection protocolist. It needs to enter the Exchange Web service URL, where you must write your custom URL.
  6. In the Role account, enter the email address and password and click on the Connect button.
  7. Next, you will have to select a date range and email folders you want to copy.
  8. Click on the SELECT USERS button.
  9. Here, specify the source account from which to transfer data and the destination account to move data.
  10. Click the Start button to initiate the Office 365 to G Suite migration.
  11. Finally, the Office 365 emails, contact, calendars, and other items are migrated into your G Suite account.

Method 2: Migrate from Office 365 to G Suite Using an Expert Solution

The Office 365 Email Backup Tool is the best and most effective utility to migrate emails from Office 365 to G Suite or Gmail accounts. The software allows users to directly forward emails from Office 365 to G Suite. In addition, you can also migrate Office 365 emails into other web & cloud-based email clients like AOL, IMAP, Yahoo Mail, Zoho Mail, etc. It also lets you download Office 365 mailbox emails into PST, PDF, CSV, EML, MSG, and other file formats.

Steps to migrate emails from Office 365 to G Suite

  1. Download & Run the Office 365 backup Tool.
  2. Login with your Office 365 username and password.
  3. Choose the Mailbox and click the Next button.
  4. Select the folders that you want to migrate and press Next.
  5. Choose G Suite (Gmail) from the drop-down list.
  6. Enter your Gmail ID and third-party app password to Sign-In.
  7. Check the features you want to select in the wizard.
  8. Click Convert to start Office 365 to G Suite migration.


This blog described the best two methods to migrate from Office 365 to G Suite accounts. Both methods are easy-to-perform and help you to complete Office 365 to G Suite migration process. Although, we recommend you use the professional solution, because it has easy-to-implement steps and gives you a 100% result.

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