Two Possible Ways to Convert PST File to CSV

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  • Updated on May 25th, 2023

Summary:- PST file is commonly used as an Outlook data file to store all your Outlook mailbox data, Email folders, Contacts, Calendar, journals, and Tasks. In addition, multiple Microsoft software like Microsoft Exchange Client, Windows Messaging, and Microsoft Outlook use PST files to store data. However, sometimes users want to convert Outlook PST contacts to CSV files. So that they can access and manage their contacts data in MS Excel or can easily share it with someone else because a CSV file is a plain text file able to contain a list of data.

This article explains the methods of How to convert PST file to CSV format. Outlook has an inbuilt Import/Export feature that allows users to export Outlook PST contacts into CSV files, and another is the best PST Converter that helps you to export emails and other mailbox items from Outlook to CSV.

Pro Solution For You!

Download the best CloudMigration PST File Converter tool to Convert PST file data to different file formats and email clients.

Why Need to Convert PST Contacts to CSV?

There are many reasons to avoid using PST files and move to the CSV file for managing contacts.

  • PST file is only compatible with Outlook and other Microsoft software, whereas CSV file is human-readable and easy to edit manually.
  • If you are a user of PST files, it will always be easier to leak your data or corrupt your file.
  • Nowadays, it is common for someone to access mailbox data from various devices. But if your data is stored in the PST file, it will not be easier for you because it needs MS Outlook installation on your computer. On the other hand, CSV files are processed and opened on almost all existing applications.
  • PST files may become large, but a CSV file is always smaller in size.
  • You need technical expertise to create a PST file from Outlook, whereas the CSV is easy to generate.

Ways to Convert PST File to CSV format

There are multiple methods that help you to export emails from Outlook to CSV. Here, we mention the best 2 ways to convert Outlook Data File to CSV. Perform each step of the given solutions correctly:

Method 1: Convert PST Contacts to CSV Using Import/Export

Follow the workable steps given below to open PST contacts in MS Excel.

  • Start Outlook and go to the File tab.
Start Outlook
  • Choose the Open & Export section and click on the Import/Export feature.
click Import/Export option
  • Select Export to a file from the list and tap Next.
Select Export to file
  • Choose Comma Separated Values and click Next.
Choose Comma Separated Values
  • Select the folder containing contacts and tap the Next button.
  • Click Browse to select a location for saving the exported file. Click Next.
click on Browse button
  • Include all other required features and click Finish.
click on finish button

These steps are helpful for you in migrating Outlook PST files to CSV files. But at the same time, the manual process contains a few limitations like not being secure, lengthy, time-consuming, email structure loss, and requires technical knowledge. Therefore, we recommend you go for the professional way to export emails from Outlook to CSV.

Also Read: How to Extract Contacts from PST File– Perfect Solution

Method 2: Convert PST to CSV Without Outlook

If the manual method does not work, you can use this PST Converter Tool by CloudMigration, which allows users to convert PST files to CSV format without MS Outlook. The software converts all the Outlook data file(.pst) items like emails, attachments, contacts, distribution lists, calendars, tasks, notes, etc., into a CSV format. Moreover, it is compatible with all the Outlook versions like 2019, 2016, 2013, 2010, etc.

A Simple Guide to Convert Outlook PST file CSV format

  1. Download & run the PST File Converter as an administrator.
  2. Click the Select Files to browse the PST files from the computer.
  3. A tree structure loaded on your wizard containing contacts.
  4. Select the folders that you want to convert and click Next.
  5. Choose the saving format as CSV from the Saves/Backup/Migrate As options.
  6. Include the remove duplicate mail option to exclude similar items.
  7. Mail Filter helps you to export items of a specific date range.
  8. Choose the saving path for the Output folder and click Convert.
  9. The conversion of PST files into CSV format is started.
  10. At last, download the final process report if required.

Why Convert PST to CSV using the software?

  • Convert single and multiple PST files to CSV, PDF, MSG, MBOX, etc.
  • Import PST mailbox items into Gmail, Office 365, AOL, IMAP, etc.
  • The software is safe, tested, and gives 100% data accuracy during conversion.
  • Support PST files created by various MS Outlook versions, including Outlook 2019.
  • Option to exclude the attachments during PST email conversion.
  • The software is compatible with all Windows versions like 11, 10, 8.1, 8, 7, etc.


In order to convert Outlook PST files to CSV format, you can use any of the methods given below; both are easy to perform and can convert single as well as multiple PST items to CSV format. However, if we talk about MS Outlook’s role in these methods, the first one requires Outlook, but the last is independent of MS Outlook installation and converts PST contacts into CSV instantly.

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