Best Way to Convert PST to PDF – Perfect Solution

  • Written By  

  • Updated on December 13th, 2022


Outlook PST files are the backup file to store your valuable mailbox data in your system. However, you may need to convert PST to PDF file format. In this article, we will discuss the best solutions to convert PST file to PDF and the reasons for this conversion. So, read the article till the end.
Backing up your Outlook mailbox data as a PST file into your system is a smart way to protect your precious emails from data loss. This file type is a proprietary file format of Outlook, so you can open this in MS Outlook only. Sometimes, you may find the need to access your emails in other applications that do not support PST file format.

There are numerous reasons that lead users to change their PST files into PDFs.

Also Read: Two Possible Ways to Convert PST File to CSV

Why Need to Convert PST to PDF File Format?

Despite the usability of PST files, there are still many causes for converting PST to PDF file format. Below we will discuss some of the most prominent reasons for file conversion.

  • PST files are prone to corruption. It can damage quickly. So, by converting the PST file to PDF file format, you can protect your data from corruption.
  • PDF files are widely accessible by many devices. You can even access a PDF file via mobile and see your emails without any disturbance in file integrity.
  • Sharing a PDF file is comparatively easier as compared to the Outlook PST file.

These are some prominent reasons for changing the Outlook PST file to PDF file format. Now, it is time to check some simple methods to convert PST to PDF file format.

How to Export PST to PDF File Format?

There are two main solutions to convert Outlook PST to PDF file format. In the manual method, you can convert PST to PDF free using the MS Outlook application. On the other hand, the professional method does not require MS Outlook to convert the file format. The former approach consists of two steps. First, you need to save your emails as HTML files and then convert these HTML files to PDF via MS Word. Moreover, you need to import the PST file in the MS Outlook application before you perform the below steps.

Step 1: Save Outlook Emails to HTML File Format

  • Open MS Outlook in your system and open the email that you want to save as a PDF.
  • Click on the File option from the menu bar and select the Save As button.
  • After that, save the file as an HTML file in your system.

save as html

Step 2: Convert HTML to PDF using MS Word

  • Now, open the HTML file in MS Word.
  • Click on the File option from the top menu.
  • Select the Save As option and define the destination of the output file.
  • After that, choose PDF in the Save as File type option and press the Save button.

save as pdf

The above procedure will save your Outlook PST file to PDF file format. Despite being effective, there are some limitations to the above manual methods. You can not convert PST to PDF with attachments or in bulk. So, what should you do? Check the professional solution to convert PST to PDF file format.

Professional Solution to Convert PST to PDF Without Outlook

CloudMigration PST File Converter Tool is the most reliable solution to convert PST to PDF file format. Moreover, you can convert your Outlook PST file into distinct file formats and email clients. Using this professional utility, you can change multiple PST files at once. Along with that, there are many other advanced functionalities. You can download and use the application on any version of Windows OS.

Key Takeaways

I hope after reading this article you have learned how to convert PST to PDF file format with and without the Outlook application. We also describe why you need to export Outlook PST files to PDF. At last, we suggest a professional solution to convert Outlook data file to PDF file format with advanced functionalities.

About The Author:

Related Post

© Copyrights 2021-2024 CloudMigration is an affiliate partner of DRS Softech. All Rights Reserved.