Complete Guide to Migrate Office 365 Email to Gmail Account

Written By Md Shoaib
Updated on December 24th, 2025

Morgan’s Issue: “How can I migrate Office 365 Email to Gmail without losing emails, folders, and attachments?”

Introduction: Migrating Office 365 emails to Gmail is a common requirement for users. It is common for those who are moving to G Suite for better cost efficiency or email management. However, performing this migration incorrectly can lead to data loss or synchronization issues. Therefore, this guide explains the manual methods to migrate Office 365 to Gmail efficiently. Additionally, covers a CloudMigration Office 365 Email Backup Tool to do the same.

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Table of Contents

Understanding Office 365 & Gmail Email Platform

Microsoft Office 365	Gmail
Office 365 is a cloud-based productivity suite that includes Outlook email, Exchange Online, OneDrive, and collaboration tools.	Gmail, part of Google Workspace, is a cloud email service known for strong spam filtering, easy accessibility, and seamless integration with Google apps.

Why Migrate Office 365 Email to Gmail?

The following are the main reasons why users prefer Gmail over Office 365:

Easy access from anywhere with Gmail’s cloud-based interface.
Better spam protection and search functionality.
Lower maintenance and reduced IT overhead.
Smooth integration with Google Drive, Docs, and Meet.
Also, it is ideal for businesses shifting to Google Workspace.

Manual Method to Migrate O365 to Gmail

If you don’t want to complete the conversion using the external software. You can therefore follow the manual conversion. Google Workspace provides a built-in data migration service that supports IMAP-based migration.

Procedure to Migrate Office 365 Email to Gmail Manually

Firstly, log in to Google Admin Console.
Now, go to Data Migration.
After that, choose Email as the data type.
Select Microsoft Exchange / Office 365 (IMAP).
Then, enter Office 365 admin credentials.
Map source and destination users.
Lastly, start the migration process.

Limitations of transferring Office 365 mail to Gmail

This process requires technical configuration.
There is no selective folder migration.
It is very time-consuming for large mailboxes.
Sometimes, there is a risk of incomplete migration.
The attachments and metadata may not migrate accurately.

Professional Method to Migrate Office 365 Email to Gmail

To overcome manual limitations, using a CloudMigration Office 365 Backup Tool is a reliable approach. This tool allows you to migrate Office 365 to Thunderbird and other email platforms. The highly automated software ensures the process with complete accuracy and security. Moreover, it keeps the metadata and structured formatting intact.

One-Time Backup Service Option

If you don’t want to handle the migration yourself, a one-time backup service is available. Experts perform the entire migration on your behalf. While ensuring accuracy, security, and zero downtime. Additionally, it is ideal for businesses and non-technical users.

Step-by-Step Guide to Migrate Office 365 Email to Gmail

Firstly, download and install the CloudMigration Office 365 Backup Tool → Backup.

After that, log in using Office 365 credentials.

Further, choose the Mailbox that you want to convert → Next.

Then, drag the structure and preview the mailbox → Next.

Subsequently, choose IMAP as the saving format and sign in using IMAP credentials.

Lastly, apply the additional filters (if needed) → Next to start the backup process.

Features of a Professional Tool to Migrate Office 365 Email to Gmail

There is a bulk Office 365 mailbox migration.
The tool supports users to export Office 365 to MBOX.
This tool is a secure and encrypted login.
No file size limitations.
Additionally, it is user-friendly and automation-ready.

Note: The tool also helps users migrate Office 365 to AOL.

Real-World Scenario
A small business using Office 365 decides to switch to Google Workspace for better collaboration. Instead of configuring IMAP manually for 50 users, they use a professional backup tool to migrate Emails from Microsoft 365 to Gmail, without interrupting daily operations.

Conclusion

In short, migrating Office 365 email to Gmail can be done manually, but it comes with limitations. For a secure, fast, and error-free migration, a professional Office 365 backup tool is the best choice. It ensures complete data integrity while saving time and effort to migrate Office 365 Email to Gmail. Moreover, this makes your transition to Gmail smooth and stress-free.

Frequently Asked Questions

Q1. Can I migrate Office 365 email to Gmail without losing data?

Ans. Yes. Using a reliable Office 365 backup tool ensures that all emails, attachments, folders, and metadata are transferred accurately with zero data loss.

Q2. Do I need technical skills to migrate Office 365 email to Gmail?

Ans. No. The Professional MigrateEmails Office 365 backup tool is designed with a user-friendly interface. This makes it easy for both technical and non-technical users to migrate emails seamlessly.

Q3. Can I migrate selected emails instead of the entire mailbox?

Ans. Yes. The advanced Office 365 backup tool allows you to filter emails by date, folder, or sender, enabling selective migration instead of transferring the entire mailbox.

Q4. Is it possible to migrate multiple Office 365 mailboxes to Gmail?

Ans. Absolutely. Most professional MigrateEmails backup solutions support bulk migration of multiple mailboxes. This makes it suitable for businesses or organizations.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.