How to Migrate Office 365 to IMAP Server? Best Methods

Understand: Office 365 & IMAP Server

Office 365 is Microsoft’s cloud-based email service that stores emails, contacts, calendars, and more. Besides that, IMAP (Internet Message Access Protocol) is used to access emails from different devices while keeping them in sync.

Why Migrate from Office 365 to IMAP?

• If you’re moving to a self‑hosted or internal mail system.
• You prefer another provider with different features or costs.
• Also, you want local backup or offline access.
• To access old messages while shifting platforms.

Dedicated Software to Migrate Office 365 to IMAP Server

For a quick and hassle-free migration, you can use the professional CloudMigration Office 365 Email Backup Tool. This utility is specially designed to migrate bulk Office 365 emails at once without data loss or minimal disruptions. You can preserve original data formatting, structure, and metadata throughout the migration process. In addition, the interface of this utility is simple and user-friendly, so even tech and non-tech users can easily use it. Apart from that, you can migrate Office 365 to AOL Email and other email clients. 

How to Set up Office 365 to IMAP Professionally?

1. Download and install the CloudMigration Office 365 Email Backup Tool.
   
 
2. Now, enter your Office 365 credentials, including ID & Password, to Sign In.
   
 
3. Then, you can preview and select the emails to convert. Click Next.
   
 
4. After that, choose IMAP as the Saving Format from the drop-down list.
   
 
5. Again, enter your IMAP details, such as ID & Password, to Sign In.
   
 
6. Lastly, apply advanced features & filters as per your needs. Click Convert.
   

Important Note: With this tool, you can easily export Office 365 to MBOX and other file formats.

Manual Method to Migrate Office 365 to IMAP

There is no direct manual method provided by Microsoft to transfer emails from Office 365 to an IMAP server. However, you can perform the migration manually using Outlook & Office 365 IMAP settings by following these steps:

1. Firstly, open Outlook and add your Office 365 account.
2. Now, let it sync all emails and folders.
3. In the same Outlook profile, add your new IMAP email account.
4. Make sure both accounts are active and syncing properly.
5. Then, select the emails or folders in your Office 365 mailbox.
6. After that, drag and drop them into the folders of your IMAP account.
7. Wait until Outlook uploads all messages to the IMAP server.
8. Further, log in to your IMAP account from a browser or email client.
9. In the end, confirm that all emails have been transferred correctly.

Limitations of the Manual Microsoft 365 to IMAP Migration

While the manual method is free to use. But it has several drawbacks, including:

• Transferring large volumes of data manually can take hours or even days.
• Attachments or nested folders may not transfer properly if the sync fails.
• You’ll have to save each folder of emails yourself; there’s no batch processing.
• Moreover, if an error occurs during the drag-and-drop, it might be hard to resolve.

Conclusion

In this detailed blog, we discussed the top two methods to migrate Office 365 to IMAP reddit. The only difference between the two methods is the number of mailboxes to convert. If you have a small number of Office 365 emails to convert, you can use the manual method. Alternatively, use the professional tool to convert multiple Office 365 emails at once without data loss or minimal disruption. 

Frequently Asked Questions

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.

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