Simple Methods to Import Office 365 to PST

Written By Mark Herry
Updated on August 14th, 2025

Christopher Rodriguez Query: “I’m leaving my current job and would like to keep a copy of my Office 365 emails. How can I easily import Office 365 to PST?”

Introduction: If you are leaving your current company, it’s a good idea to keep a personal copy of your emails. Many professionals use Office 365 to manage work emails. Exporting them to a PST file is one of the easiest ways to save everything. A PST file allows you to store emails, contacts, calendars, and more. So you can access them later using Outlook, even without the internet. In this blog, we will discuss the best methods to import Office 365 to PST. You can also use the Office 365 Backup Tool to quickly and accurately export your data.

Table of Contents

What You Need Before Export Office 365 to PST

Before starting the conversion process, it’s important to know these main points:

You need access to the account you’re exporting.
Outlook should be installed for manual methods.
Admin rights are required for some Office 365 tools.
Also, make sure you have storage space for the PST file.

Quick Way to Convert Microsoft 365 to PST

Download and install the CloudMigration Office 365 Backup Tool.
Enter your Office 365 credentials to log in [ID & Password].
Then, preview [Verify] and choose the emails to import.
Select PST from the available Saving options.
Lastly, use features and filters. Click Convert.

Quick Solutions:

Download win Buy Now for win Download Mac Buy Now for Mac

Manual Method to Import Office 365 to PST: Free

You can use Microsoft Outlook to manually import your Office 365 emails to PST format. Follow these given steps:

Firstly, open Microsoft Outlook on your computer.
Now, log in with your Office 365 email account
After that, click on File in the top menu.
Then, choose Open & Export, then click Import/Export.
Further, select Export to a file, then click Next.
Afterwards, choose Outlook Data File (.pst).
Choose the folders you wish to export, such as Inbox and others.
Click Next, then choose where to save the PST file.
In the end, hit Finish to start the Office 365 to PST conversion.

You can also set a password to protect the file, but that step is optional.

Alternative Manual Method to Convert Office 365 to PST

This method is more technical but useful if you don’t want to install Outlook or need to export mailboxes in bulk.

First, go to Microsoft 365 Compliance Center.
Then, navigate to eDiscovery > Content Search.
Now, create a new search and select the mailbox(es).
Once the search is complete, click Export Results.
After that, copy the export key provided.
Download and install the eDiscovery Export Tool.
Next, paste the export key and start the export.
Lastly, save the PST file on your computer.

Note: You must have admin rights to access these features.

Limitations of Manual Methods to Save Outlook 365 Email as PST

They are the simplest methods and work well for individuals. However, they contain several drawbacks, including:

Time-consuming when you have a large number of emails.
Requires technical knowledge (for the Compliance Center method).
Cannot schedule backups or automate future exports.
Furthermore, risk of data corruption or human error.

An Automated Tool to Import Office 365 to PST

To overcome all the limitations of the manual method, you can directly use the CloudMigration Office 365 Backup Tool. This utility is specifically designed to import multiple Office 365 emails simultaneously without data loss or minimal disruption. This solution does not require any technical skills to run this tool. Besides PST, it allows you to migrate Office 365 to Thunderbird and other email platforms. Also, you can easily preserve original data formatting, structure, and metadata during the entire process.

In addition, this tool offers numerous advanced features, such as:

Provide: Date Filter, Remove Duplicates, Preview, and more.
You can easily migrate Office 365 to IMAP Server and other formats.
A demo version of this software is also available to understand its features.

Simple Steps to Save Multiple Office 365 Emails as PST

Primarily, download the CloudMigration Office 365 Backup Tool.
Now, enter your Office 365 credentials [ID & Password] to Sign In.
Then, you can preview (Verify) and select the Office 365 emails.
Choose PST as the Saving Format from the available options.
Lastly, use advanced features and filters. Click Convert.

Conclusion

In this detailed blog post, we explained the top methods to import Office 365 to PST online. You can use manual methods when you have a small number of Office 365 emails. However, these manual methods are not relevant for all users because they require technical skills and more. Although you can easily overcome all the limitations of the manual method by using an automated tool. This tool is safe to use and offers you 100% accurate results. So, we highly suggest using this tool.

Frequently Asked Questions

Q1. Which is the best tool to import Office 365 to PST?

Ans: The CloudMigration Office 365 Backup Tool is the best tool to import your Office 365 emails to PST without any hassle.

Q2. Is it possible to convert several Office 365 emails simultaneously?

Ans: Absolutely! You can convert several Office 365 emails with the professional CloudMigration Office 365 Backup Tool. It supports batch conversion, preview feature, and more.

About The Author:

Mark Herry