How to Export PST from Office 365 Online – Pro Solutions

  • Written By  

  • Updated on May 25th, 2023


Creating backup has always been the most effective technique to save your emails. So, here we suggest the best solutions to export PST from Office 365 online. This article is a detailed guide for Office 365 backup. Let us see the different options available to download your valuable emails.


Office 365 is a cloud-based Office suite developed by Microsoft. It allows you to access Office applications like MS Word, Outlook, Excel, Powerpoint, etc., from any device and location. However, along with benefits, it also has some drawbacks. The chances of mailbox data breaches and file corruption become high.

A reliable solution for this problem is to create a regular backup of your mailbox data. PST or Portable Storage Table is the backup file of Outlook mailbox. It means when you migrate Outlook emails to your system, it will get downloaded as a PST file.

Now, we will explain to you Office 365 export mailbox to PST. But before that, let us see some advantages of creating a backup of your mailbox data.

Hassle-Free Solution to Export Office 365 Mailbox to PST

Download CloudMigration Office 365 Backup & Resore Tool to export PST from Office 365 online.

Buy Download

Benefits of Export PST from Office 365 Online

There are numerous benefits to creating a backup. But, we will discuss the most common of them. Also, if you do not know why you should download PST from Office 365, the following points will help you identify genuine reasons for that.

  • The first advantage to backup outlook 365 emails is that you can restore your emails in case of accidental deletion from the server.
  • Backup helps you maintain the required free space in your Outlook mailbox. After downloading your emails, you can delete the data from the server and leave free space for new emails.
  • Another most prominent reason for saving your emails to your system is that you can protect your valuable data from breaches and corruption this way.

Now, you know why you should export Office 365 mailboxes to PST, it is time to learn the procedure for migrating your mailbox.

How to Export Emails from Office 365 to PST

The DIY procedure to export PST from Office 365 online is divided into several stages. You need to perform each step of the complete process in the correct sequence to migrate your data. Before performing these steps, you need to fulfill some prerequisites.

Prerequisites for Backup Office 365 to PST File Format

You must have a premium Office 365 account. It will grant you admin access to the Office 365 account. Along with that, basic Technical Knowledge to perform the steps to migration.

The three steps to export PST from Office 365 online are given below.

#1. Create eDiscovery Manager

  • Go to the official website of Office 365. Enter your login credentials and sign in to your account.
  • Expand the main menu and click on the Admin button.
  • Next, you have to choose the Security and Compliance option from the left pane.
  • Opt for the Permission tab from the left pane and choose the eDiscovery Manager option to assign new permission for exporting PST files.
  • After that, press the Edit button to modify the eDiscovery Manager permissions.

#2. Locate the Required Emails

  • After editing the eDiscovery Manager options, go to the previous page and select the Security and Compliance option.
  • Click on the Search and Investigation option and then choose the Content Search option.
  • Create a new search query by selecting the New Search button.
  • Now, you can add filters as per your requirements.
  • After that, specify whether to migrate the complete mailbox or only some selected items. For migrating selected data, click on the Modify button.
  • Next, you need to click on the Save & Run button. It will open the Save Search Window.
  • Fill in all the necessary details and click on the Save button.

#3. Backup Office 365 Mailbox to PST

  • After adding the search query, refresh the content search page and open the query you created.
  • Check for the completion of the process. Click on the Export result button after finishing the process.
  • After that, click on the Export button to export PST from Office 365 online.
  • Go back to the Search Query you created and check for its progress.
  • Select the Download Result option and copy the export key from the appeared wizard.
  • Now, launch the eDiscovery Export Tool and paste the export key. Hit the Start button to initiate Office 365 backup to PST.
  • In the end, click on the Close button to complete the procedure.

After performing the complete above procedure, you will be able to export your Office 365 mailbox to PST file format. As you can see, the process is complicated and time-consuming, every user can not perform them effectively. They should opt for a professional solution.

Professional Solution to Backup Office 365 Mailbox

We bring you a fast and effective solution to download Office 365 mailbox, CloudMigration Office 365 Backup & Restore Tool. It is an ideal approach for non-technical users who refrain from complicated DIY techniques. Also, it is widely compatible and full-featured. Therefore, it is suitable for all users.


After going through this article, it can be concluded that you can export PST from Office 365 online by manual and professional approach. However, the former option is suitable for technical users. But, for novice users, it is suggested to opt for the professional solution as it is easy, fast, and effective.

About The Author:

Related Post

© Copyrights 2021-2024 CloudMigration is an affiliate partner of DRS Softech. All Rights Reserved.