How To Backup Gmail Emails with Attachments to External Hard Drive

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  • Updated on May 25th, 2023


Gmail is the Free email Client provided by Google Inc. and it is currently being used by more than 2 million users around the globe. So, what are Backup Gmail Emails?

This is the Gmail email backup that you need in order to save it for future use or save yourself from Hackers and Data loss. You can always download your data into different formats or transfer it to different Email clients.

Now, we will see what are the reasons that you need to do Google email backup on your device.

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Why Do You Need to Backup Emails of Gmail?

  • Server Breakdown: Gmail runs on a cloud-based network and the servers are vulnerable to get overloaded and thus result in breakdown which can make you lose your access to your emails and data.
  • Data Loss: Data loss can occur due to the deletion of emails and data mistakenly by the user.
  • Hacker intrusion: Your data is not safe these days, you can be hacked anytime and you won’t even know it. Hackers can easily access your Gmail account and delete your data in an instance.
  • Recovery: We have to backup Gmail inbox for our safety and future use in some emergency or critical situation like Internet breakdown or loss of connectivity.

Now, we will see how to take Gmail emails backup online through various methods.

How to Backup Gmail Emails with Attachments to External Hard Drive?

There are many various methods of backing up your Gmail emails into your PC or hard drive:

  • Manual Method by using Google Takeout feature
  • Automatic Method by using Professional Tools

Method 1: Manual Method by using Google Takeout Feature

Step 1: Log in to your Gmail Account and click on Manage your Google Account

Step 2: Click on Manage your Data and Privacy.

Step 3: Scroll down a little and tap on Download your data bar.

Step 4: Now, you will see this page. Select your preferred option and click on Next Step.

Step 5: Now, choose Your file type, Frequency, and destination as per your need and click on Create export button.

Step 6: Now you are ready to go and Download your Backed up data in your System or External Hard drive if you want.

Limitations of Above Method:

  • This method is Slow and Takes a lot of time.
  • There is no surety that all your data will be backed up.
  • Only a few Formats are there in which you can download your data.

Method 2: Automatic Method by using Professional Tools

CloudMigration Gmail Backup Tool is the best solution till now as it is used to backup Google mail to the hard drive to any format or to transfer your emails to any email client in a really easy way.


I hope you understood how to backup Gmail emails with attachments to the external hard drive. There are two different approaches to downloading your Gmail emails. However, I would suggest you use the Professional Method to keep it easy and fast.

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