Effortlessly Export Zoho Mail to PST- Beginner Friendly

Written By Md Shoaib
Updated on December 15th, 2025

Joseph’s Issue: “I want to export all my Zoho Mail emails to a PST file so I can open them in MS Outlook. Is there a simple and reliable way to export Zoho Mail to PST?”

Introduction: Zoho Mail is a secure, ad-free, cloud-based email service provided by Zoho. A PST file is a data file used by MS Outlook to store details. However, exporting Zoho Mail to a PST file is a common need for users who are shifting to MS Outlook. Since Zoho Mail does not provide a direct option to export as PST. The users must rely on manual configuration to convert Zoho emails to PST. Moreover, a professional CloudMigration Zoho Backup tool to make the process error-free.

Quick Solutions:

Download win Buy Now for win Download Mac Buy Now for Mac

Table of Contents

Understanding the Zoho Mail & PST Format

Before starting the migration, it is helpful to know both formats:

Zoho Mail:

It is a secure, ad-free, cloud-based email service provided by Zoho. It is commonly used by individuals and business professionals for managing details. Zoho Mail is known for being privacy-focused, offering features like:

Professional email hosting
IMAP/POP/SMTP support
Collaboration tools
Built-in spam protection
Integration with other Zoho apps

PST File:

A PST file is a data file used by Microsoft Outlook to store important details like:

Emails
Contacts
Calendars
Attachments
Tasks and notes

These files help users back up and access their entire Outlook mailbox locally on a computer. They are widely used for migration, backup, and restoring Outlook data.

Why Export Zoho Mail to PST?

Here are the most common reasons:

Switching from Zoho Mail to Microsoft Outlook.
To take a secure offline backup of important emails.
For organizational compliance and archiving.
Also, to access emails locally in case of account issues.
Moreover, to manage multiple accounts in one PST file.

Simple Steps to Export emails from Zoho Mail to PST

Here are the simplest workflow steps for beginners:

Launch the CloudMigration Zoho Backup Tool.
Log in using the Zoho Mail Account credentials.
Preview to verify the mailbox.
Choose PST as the saving file format.
Click Start Process to begin.

Manual Method to Export Zoho Mail to PST

If you don’t want to download any external software, you can use the manual process. But keep in mind that this process is slow and able to convert only a limited files along with restrictions.

Step-by-Step Guide to Download Zoho Emails to PST

Step 1. Enable IMAP in Zoho Mail

Firstly, log in to Zoho Mail.
Go to Settings → Mail Accounts → IMAP.
Turn ON IMAP access.

Step 2. Add Zoho Mail to Outlook

Now, open Outlook → File → Add Account
Enter your Zoho email and app password.
Choose IMAP settings.
Allow Outlook to sync your mailbox.

Step 3. Export Emails to PST

In Outlook, go to File → Open & Export → Import/Export
Choose Export to a File.
After that, select Outlook Data File (.pst).
Choose your Zoho Mail folders.
Select a location to save the PST file.
Lastly, click Finish.

Limitations of the Manual Method to Export Zoho Mail to PST

This process requires Outlook to be installed and fully synced.
The process is very slow for large mailboxes.
There is a risk of missing emails or broken folder structure.
Multiple accounts cannot be exported at once.
It is difficult for non-technical users.
Unfortunately, there is no option to export selective emails precisely.

Recommended Software for Saving Zoho Emails as PST

To save time and avoid errors, using a professional CloudMigration Zoho Backup Tool is an efficient solution. It directly converts Zoho to PST format without configuration. Also, the tool has an advanced feature to migrate Email from Zoho to Office 365. Moreover, the software ensures the complete process with zero data loss.

One-Time Service Option

If you don’t want to perform the migration yourself, you can use the CloudMigration

one-time Zoho Mail to PST migration service.

Connect with the experts, they will export Zoho Mail to PST securely and deliver the PST file to you without any technical involvement.

Quick Step-by-Step For Beginners

Firstly, launch the CloudMigration Zoho Backup Tool → click Continue to proceed.

Now, log in using the Zoho Mail Account credentials.

After that, preview to verify the entire mailbox → Next.

Further, choose PST as the saving file format → Next.

Finally, apply the built-in filters → click Start Process to begin.

Benefits of the Professional Tool to Export Zoho Mail to PST

It directly exports the Zoho Mail to PST.
Maintains original folder structure and metadata.
The tool exports selective folders or date-range filters.
Supports the users to migrate Zoho to Yahoo Mail.
It saves the attachments without modification.
Also, it does not require Outlook installation.
Moreover, it is a beginner-friendly interface.

Note: Want to explore more? You can also go for our reference guide on how to migrate Zoho Mail to iCloud

Real-Life Scenario
A freelance consultant had five years of project emails in Zoho Mail but needed to shift to Outlook after joining a new company. Manual syncing took too long and caused folder mismatches. Using the professional tool, he exported all Zoho emails, including attachments, to a PST file in one go and imported it into Outlook without any issues.

Conclusion

In short, exporting Zoho Mail to PST becomes quick and effortless when using the right approach. While the manual method works, it is slow and complex for beginners. A professional Zoho backup tool ensures fast, secure, and complete export without manual setup. Whether you need a backup or want to move to Outlook, this solution to Export Zoho Mail to PST gives you accuracy and convenience.

Q1. Can I export Zoho Mail to a PST file directly?

Ans. No, Zoho Mail does not provide a direct “Export to PST” feature. You need to either configure Zoho Mail in Outlook and export it manually or use a professional Zoho backup tool for direct export.

Q2. Is it safe to use third-party Zoho to PST converters?

Ans. Yes, as long as you choose a reputable and secure professional tool. Reliable Zoho backup tools use encrypted authentication, ensure data integrity, and export emails to PST without modifying or harming mailbox content.

Q3. Can I export contacts and calendars from Zoho Mail to PST?

Ans. Yes. A professional Zoho Mail Backup Tool can export not just emails but also contacts, calendars, attachments, tasks, and notes to PST format efficiently. Moreover, it ensures complete data with zero data loss.

Q4. What is the easiest way to convert Zoho Mail to PST?

Ans. The easiest method is to use an automated Zoho Mail to PST converter. This directly exports your Zoho mailbox to PST without Outlook configuration, syncing delays, or technical steps.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.