How to Convert PST to HTML? Best Guide

Written By Md Shoaib
Updated on June 9th, 2025

Summary: Emails stored in Outlook’s PST files contain valuable information, but these files are not easily accessible outside the Outlook application. To open, share, or archive your emails more flexibly, all you need is convert PST files to HTML. If you want to open your Outlook emails in a web browser or publish them as readable content? This guide will help you convert PST to HTML format using both manual and automated methods. For a quick and error-free solution, the PST File Converter Tool is the best solution to proceed with.

Quick Solutions:

Download win Buy Now for win Download Mac Buy Now for Mac

Table of Contents

Brief About PST & HTML

PST (Personal Storage Table) is a file used by Microsoft Outlook to save emails, contacts, calendars, tasks, and other data. It helps Outlook users keep their emails organized on their computers. But, PST files can only be opened with Outlook, so it’s hard to view them on other devices or apps.

HTML (HyperText Markup Language) is the basic language used to make and show web pages in internet browsers. When emails are saved as HTML files, you can open and read them on any device using a web browser, without any special programs like Outlook. HTML keeps the email’s layout, colors, and links. Hence, it is easy to share, save, and view emails anywhere.

Why Convert PST to HTML Format?

Before starting the conversion, it’s helpful to know why converting PST files to HTML is useful. So, here are some of the common scenarios where you felt the need to save PST to HTML:

You can open HTML files on any modern browser like Chrome, Firefox, or Edge, without Outlook.
HTML files are lightweight and portable. So, you can easily share emails via websites or intranets.
Saving emails as HTML helps create readable, organized archives that are easy to browse later.
HTML format maintains the original formatting, including fonts, colors, and embedded images, to look exactly as intended.
If you proceed with HTML file, then you don’t need Microsoft Outlook to view your emails anymore.

Different Ways to Convert PST to HTML

There are two main approaches to convert PST files into HTML format: manual and automated. Each approach suits different needs and user types.

Manual Method: Uses Microsoft Outlook’s built-in “Save As” feature.
Automated Method: Using professional tools for bulk and fast conversion.

Below, we’ll explore each method in detail, including step-by-step instructions and important pros and cons.

Method 01: Manual Method to Convert PST File to HTML (Using Outlook)

If you have Outlook installed and need to convert just a few emails, the manual method is straightforward and free. Now, you know the answer to how do I convert PST Files to HTML:

First, open Microsoft Outlook and go to your mailbox.
Next, select the email you want to convert to HTML.
Then, click on the File menu in the top left corner.
After that, choose Save As from the drop-down options.
In the Save As dialog box, under “Save as type,” select HTML.
Following this, pick your preferred folder location on your computer.
Finally, click Save to store the email as an HTML file.

Once completed, you can easily open the saved HTML file in any web browser to view your email outside of Outlook.

Limitations Associated with the Manual Conversion

Although the manual method is simple, it has some important limitations to consider. Understanding these drawbacks can help you decide if this approach is suitable for your needs.

First, the manual process only allows you to save one email at a time.
Plus, Outlook must be installed to use this method.
Furthermore, there is a risk of losing formatting or embedded images.
Also, it does not save attachments with emails.
Manual method does not preserve the original folder structure.

These limitations mean the manual method isn’t the best choice for business use or large-scale email archiving. In that case, the automated solution can be the best solution to convert Outlook PST to HTML.

Method 02: Automated Method to Convert PST into HTML in Bulk

Manual methods are limited and time-consuming, especially when dealing with multiple files or folders. If you need to convert a large number of PST emails to HTML format quickly and without hassle, using CloudMigration PST File Converter Tool proves highly effective. It supports bulk conversion, so you can convert multiple emails or entire folders at once. This utility works without Outlook and keeps the original formatting, folder structure, and attachments safe during the process. With its simple interface and powerful features, this tool makes email conversion fast, accurate, and hassle-free.

Step-by-Step Guide to Convert PST to HTML

Here is a usual workflow you’ll follow to convert your Outlook PST as HTML:

Download and install this reliable PST File converter on your computer.
After that, choose Single File, Multiple Files, or Select Folder based on what you need.
Click the Select File button, browse to locate your PST file, and hit Open to load the data into the software.
Then, review the data, including From, Subject, Date, and Attachment, before proceeding.
Now, choose HTML as the desired export format from the list of supported options.
Pick the advanced feature along with the location to save the resultant HTML file.
Lastly, click the Convert Button to export PST file to HTML format.

Additional Note: If you’re looking for other conversion options of this utility, you can also convert PST file to Word and other formats as well.

Quick Overview: Manual vs Automated PST to HTML Conversion

This comparison shows that automated tools are clearly better suited for large-scale, accurate conversions.

Advantages of Automated Conversion Tools:

Bulk conversion: Convert multiple PST files and entire mailboxes at once, saving hours of manual work.
Preserve attachments: Many tools extract and save attachments along with emails.
Maintain folder hierarchy: Exported emails stay organized in the same folder structure as the original PST.
No Outlook needed: These tools operate independently, so Outlook installation is not required.
Preview emails: See a preview of email content before conversion to confirm accuracy.
Filter options: Export emails selectively based on date, sender, or subject to reduce clutter.
Fast and reliable: Advanced algorithms ensure complete and error-free conversions.

If you’re planning to switch platforms, you can also open PST file in Office 365 to access your emails directly in the cloud without any local setup.

Conclusion

Now, we will conclude the overall outcome when we performed the different methods to convert PST to HTML. If you only have a few emails and Outlook installed, the manual method can work. But for converting multiple PST files to HTML, saving attachments, and maintaining formatting, using a dedicated tool makes the job much easier and faster. This utility is perfect for IT professionals, businesses, or users dealing with large archives or complex migration tasks.

Frequently Asked Questions

Q1. How do I export PST file to HTML?

Ans: Use the CloudMigration PST File Converter Tool to add your PST file and convert emails to HTML quickly.
1. Download and install the CloudMailMigration PST File converter.
2. Choose Single File, Multiple Files, or Select Folder.
3. Click Select File, find your PST file, and open it.
4. Review the email data before proceeding.
5. After that, select HTML as the export format.
6. Choose any advanced options and select the save location.
7. Click Convert to start exporting PST to HTML.

Q2. Which is the best tool to convert PST to HTML?

Ans: CloudMigration PST File Converter Tool is a top choice for fast, bulk conversion without Outlook.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.