Best Guide to Convert MSG File to PNG in 2026

Written By Neeru Kuchhal
Updated on February 5th, 2026

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Joseph’s Query: “I have multiple MSG email files saved on my system and need to migrate them into PNG for easy sharing and record-keeping. What is the safest and most reliable way to convert MSG file to PNG in 2026?”

Introduction: MSG files are Outlook email files that cannot be opened or shared easily without Outlook. PNG files are mostly used for web graphics. Therefore, converting MSG to PNG helps users store emails as image files that can be viewed on any device. Also, it can be shared easily and used for documentation or evidence purposes. This guide explains both the manual and professional ways to convert MSG to PNG using a CloudMigration MSG Converter Tool.

Table of Contents

Reasons to Convert MSG File to PNG

The following are the reasons to choose the PNG format instead of MSG files:

PNG files are universally supported on all devices.
It is easy to share emails as images.
Preserve email content in a non-editable format.
Useful for legal, audit, or compliance records.
Moreover, no dependency on Outlook after conversion.

Instantly working to Save MSG into PNG

Install the CloudMigration MSG Converter Tool.
Select File(s)/Folders that you want to convert.
Drag the structure and cross–check the mailbox.
Choose PNG as the saving file format.
Click Convert to start the process.

Quick Solutions:

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Manual Method to Export MSG to PNG

If you don’t want to install the third-party tool, you can proceed with the manual workflow. But don’t forget that this method is slow and works with a limited number of MSG files. Also, this method comes with several limitations.

Step-by-Step Manual Working to Convert MSG File to PNG

Firstly, open the MSG file in Microsoft Outlook.
After that, click File and then Print.
Now, choose Microsoft Print to PDF and save the file.
Further, open the saved PDF file.
Lastly, take screenshots of each page and save them as PNGs.

Limitations to Manually Convert MSG Files into PNG

This method requires Microsoft Outlook.
Time-consuming for multiple MSG files.
There are no bulk conversion options.
Also, there is a risk of formatting loss.
Manual screenshots reduce image quality.

Professional Solution to Convert Outlook MSG to PNG

To get rid of the manual limitations, using a dedicated CloudMigration MSG Converter Tool is the most efficient way. This method supports multiple conversions simultaneously. It preserves email formatting metadata without any loss. Along with that, it does not need to install Outlook. You can also convert MSG to JPG format seamlessly. Additionally, this software saves time and effort. Some of the key advantages are:

Supports direct and multiple MSG to PNG conversion.
It does not need to install MS Outlook.
Maintains email layout and metadata.
This is a faster and error-free process.

Enables users to convert MSG to MBOX.

One-Time Conversion Service

For users who prefer not to install any software, a One-Time MSG to PNG Conversion Service is an ideal alternative. The experts handle the entire conversion process on your behalf. Just share the MSG file that needs to be converted. The experts convert each MSG email into high-quality PNG images. It makes sure that email content, formatting, headers, and attachments remain intact. Once the process is complete, the converted PNG files are delivered to you securely. This service is mainly useful for non-technical users. Also, it guarantees zero data loss, complete confidentiality, and professional handling. This makes it a hassle-free and reliable choice to convert MSG file to PNG.

Complete Guide for Using an Automated Utility

Firstly, launch the CloudMigration MSG Converter Tool.

Now, select File(s)/Folders, add the MSG file, and click Next.

Afterwards, drag the structure, cross–check the mailbox, and click Next.

Furthermore, choose PNG as the saving file format.

Finally, apply the additional filters and click Convert to start the process.

Note: You may also convert MSG files to PST and other supported file formats with no data loss.

Real-Life Scenario
Situation:A legal professional was required to submit several email conversations as official evidence in an ongoing case. These emails were stored in MSG format, which could only be opened in MS Outlook. However, the legal authority requested the evidence in a universally viewable, non-editable image format to ensure an easy verification.
Action:To meet this requirement, the professionals used an automated MSG Converter Tool for converting MSG files into PNG. This allows bulk conversion of multiple MSG files at once. While preserving the original email content, timestamps, sender details, and attachments, convert them into high-quality PNG images.
Result:All emails were successfully converted into clear, readable PNG files without any data loss. The images were accepted by the legal authority without objections, saving time, avoiding manual screenshots, and ensuring compliance with legal documentation standards.

Conclusion

To summarize, while the manual method can work for a few emails, it is not practical in 2026 for large needs. A verified MSG converter offers a secure and reliable solution to convert MSG file to PNG without depending on Outlook. For accuracy and convenience, this automated approach is highly recommended. As this utility offers the process with complete accuracy and high-security. You can also proceed with a one-time migration service without any doubt. In case you face any issues regarding the conversion process, feel free to reach out to our support team.

Frequently Asked Questions

Q1. Can I convert MSG files to PNG without Outlook?

Ans. Yes. You can shift MSG files to PNG without installing Microsoft Outlook by using a professional MSG converter tool that works independently of Outlook.

Q2. Does converting MSG to PNG keep email formatting intact?

Ans. Yes. A reliable conversion method preserves the original email layout, including text formatting, headers, sender details, and timestamps in the PNG output.

Q3. Can attachments in an MSG file be converted to PNG?

Ans. Email attachments are not merged into the email image, but the CloudMigration MSG converter tool allows you to save attachments separately while converting the email body to PNG format.

Q4. Is converting MSG to PNG safe?

Ans. Yes. The conversion process is completely safe when performed using the trusted MSG Converter Tool. As it does not modify or delete the original MSG files and maintains data integrity throughout the process.

About The Author:

Neeru Kuchhal

I am Neeru Kuchhal, a Technical Content Writer who focuses on turning complex ideas into clear, engaging, and impactful content. I combine creativity with strategy to write blogs, web content, and technical articles that connect with the right audience and support brand goals. I believe great content is not just written. It is thoughtfully created to inform, build trust, and drive action.