Proven Solutions to Convert IMAP to EML Format

Written By Adom James
Updated on December 8th, 2025

Patricia’s Query: “I want to export all my IMAP emails into EML for backup and readability. What is the safest and most reliable way to convert IMAP to EML without losing important data?”

Introduction: IMAP is a widely preferred protocol that allows users to sync emails across devices. However, many organizations prefer EML format for offline storage and compatibility with email clients. Since IMAP does not offer a direct export feature. Though converting IMAP emails to EML manually can be challenging. Therefore, this guide explains manual methods to convert export IMAP mailbox to EML. Also, it introduces a secure approach using the CloudMigration IMAP Backup Tool.

Table of Contents

Feature Contrast Between IMAP and EML Format

Aspect	IMAP	EML File
Access Type	Server-based email synchronization	Local email message format
Storage Type	Cloud/server storage	Stored individually on the system
Compatibility	Used by various email servers	Works with Thunderbird, Windows Mail, etc.
Export Support	Limited	Easy to import or open
File Extension	No individual file	.eml
Best Use Case	Multi-device syncing	Backup, evidence, migration & offline access

Time-Efficient Process to Convert IMAP to EML

Launch the CloudMigration IMAP Backup Utility.
Log in using the IMAP Account credentials.
Preview to verify the details of the file.
Choose EML as the saving file format.
Click Start Process to begin the conversion.

Quick Solutions:

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Why EML Is an Efficient Format for IMAP Email Extraction?

Here are the key reasons to export IMAP to EML:

EML files are lightweight and easy to access individually.
Supports the users to migrate IMAP to Zoho Mail.
Helps users to create a structured offline backup.
Also, preserves attachments, formatting, and full metadata intact.
Therefore, converting IMAP to EML is ideal for migration, archiving, and compliance needs.

Manual Approach to Convert IMAP to EML

You can migrate IMAP emails to EML using a compatible email client. But this method involves limitations and works best for smaller mailboxes.

Follow the step-by-step guide to save IMAP to EML:

Step 1. Add an IMAP Account to an Email Client

Firstly, you can use Thunderbird, Outlook Express, or Apple Mail.
Now, open the email client.
Navigate to Add Account or Account Setup.
Enter your IMAP credentials and server details.
Complete configuration and allow mailbox syncing.

Step 2. Export Emails to EML

Depending on your email client:

In Thunderbird, right-click the email → Save As → choose .eml.
You can also select multiple emails and save them together.
Save them in any system folder.

Step 3. Repeat the Process for Required Emails

The manual method must be performed repeatedly for each folder or selected set of emails.

Pitfalls to Convert IMAP to EML Manually

The manual methods require installing an email client.
Exporting a large mailbox becomes extremely time-consuming.
Selective conversion (date, sender, etc.) is not available.
Folder hierarchy is not preserved when saving emails individually.
Unfortunately, errors may occur if IMAP sync is interrupted.
Also, it is not suitable for enterprise-level or bulk conversions.

An Expert Solution to Transfer Emails from IMAP to EML

The CloudMigration IMAP Backup Tool provides a fast and secure way to migrate IMAP emails to EML format. It ensures the conversion process without any manual configuration issues. The tool directly export IMAP Email to CSV format with zero data loss. Moreover, it allows selective export, scheduling, duplicate removal, etc., with complete data integrity.

One-Time Service Option

If you don’t want to convert IMAP data yourself, you can choose a One-Time IMAP to EML Conversion Service. Experts will safely convert IMAP to EML. Maintaining accuracy, confidentiality, and zero downtime.

Tool-Based Guide to Migrate IMAP to EML

Firstly, download and install the CloudMigration IMAP Backup Tool → Click continue to proceed further.

Now, log in using the IMAP Account server credentials.

After that, preview your mailbox data → click Next.

Further, choose EML as the saving file format.

Lastly, apply advanced filters → Start Process to begin the export.

Characteristics of the Tool to Convert IMAP to EML

It supports IMAP to EML conversion with complete accuracy.
Allow the users to convert IMAP to MSG and more.
Preserves inline images, metadata, and attachments intact.
Generates a detailed conversion report for user reference.
Moreover, it is designed with a user-friendly and intuitive interface for all users.

Real-Life Example
A small business owner needed to migrate years of IMAP emails to Thunderbird for offline usage. Manually saving emails one by one was not possible due to the thousands of messages. Therefore, he chose the CloudMigration IMAP Backup Tool to export IMAP Account Emails to EML. Moreover, all folders, attachments, and formatting were preserved. Also, the resulting EML files opened smoothly in Thunderbird.

Conclusion

To conclude, converting IMAP emails to EML is simple when performed using the right solution. While manual methods may work for limited emails, they are slow, repetitive, and prone to data loss. Moreover, for faster, safer, and more accurate conversion, the IMAP Backup Tool is the most efficient approach. Whether you’re migrating to a new email client or maintaining long-term archives, this tool ensures a seamless process to convert IMAP to EML.

Frequently Asked Questions

Q1. How can I convert IMAP emails to EML?

Ans. You can save IMAP emails to EML either manually using email clients like Thunderbird. Or you can also use it automatically using the CloudMigration IMAP Backup Tool. This export IMAP mailbox to EML with the complete folder structure and metadata.

Q2. Can I convert all IMAP emails at once?

Ans. Yes. Using an automated CloudMigration IMAP Backup Tool, you can migrate your entire IMAP mailbox. This includes inbox, sent, drafts, and custom folders, into EML in a single process.

Q3. Can I convert multiple IMAP accounts at once?

Ans. Yes. The professional tool allows you to add and convert multiple IMAP accounts sequentially without data loss. This is useful for businesses or users managing several mailboxes.

Q4. Is it possible to convert only selected emails instead of the entire mailbox?

Ans. Absolutely. The advanced filters in the CloudMigration IMAP Backup Tool allow selective conversion based on date range, sender, specific folders, or custom criteria, making the export process efficient and flexible.

About The Author:

Adom James

I’m Adom james, a skilled content strategist with a focus on technical writing. With in-depth knowledge in Email Backup, Data Recovery, and Email Migration, I specialize in providing expert solutions and addressing technical challenges for both individuals and businesses, especially in the areas of Cloud Backup and seamless email transitions.