Migrate Office 365 to Zoho Mail: Best Solutions

Written By Adom James
Updated on November 11th, 2025

Michael’s Query: “I have been using Office 365 for years, but I am moving to Zoho Mail for my business. Now, I want to import all my emails, contacts, and calendar without losing any data. So, how can I migrate emails from Office 365 to Zoho Mail efficiently?”

Introduction: If you are planning to switch from Office 365 to Zoho Mail. Then you must ensure that all your emails and attachments are migrated safely. However, Office 365 stores data in Exchange Online, which is not compatible with Zoho Mail. Therefore, a proper migration method is essential to avoid data loss. In this blog, we will explore both manuals and a CloudMigration Office 365 Backup Tool to migrate Office 365 to Zoho Mail securely.

Table of Contents

Real-Life Scenario:

John, who manages an IT firm, needed to move over 5,000 emails from Office 365 to Zoho Mail. Doing it manually would have been time-consuming. Therefore, by using a specialized Office 365 backup tool, John successfully imported all emails within hours. This maintains the folder structure and metadata intact without any loss.

Basic Steps to Migrate from Office 365 to Zoho Mail

Download and install the CloudMigration Office 365 Backup Tool.
Log in using your Office 365 credentials.
Select the mailbox that you want to convert.
Choose IMAP as the saving option → Sign in using the Zoho Mail credentials..
Apply the filters → click Next to start the process.

Quick Solutions:

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Why Transfer Emails from Office 365 to Zoho Mail is Worth It?

There are several reasons users choose to migrate to Zoho Mail:

Firstly, to manage all emails in a cost-effective and user-friendly email platform.
Zoho Mail offers advanced features, including integrated CRM and calendar.
Therefore, securing storage with automatic backups reduces the risk of data loss.
Also, this conversion removes dependency on Office 365 subscription costs.
Moreover, access emails, contacts, and calendars in one place without switching platforms.

Note: Also, you can explore our reference site → How to migrate Office 365 to G Suite securely?

Manual Technique to Migrate Office 365 to Zoho Mail

Although possible, the manual method is complex and requires intermediate technical knowledge. Also, this method consumes a lot of time and effort. Let’s see how:

Step1. Export Office 365 Data

Firstly, log in to your Office 365 account → Go to Outlook → Export mailbox to PST file using Outlook desktop.

Step2. Merge Zoho Mail in Outlook

Now, add Zoho Mail account in Outlook using IMAP settings.

Step3. Import PST into Zoho Mail

After that, drag and drop emails from the exported PST file into the Zoho Mail folders in Outlook.
Lastly, wait until all emails, contacts, and calendars sync completely.

Pitfalls to Migrate Office 365 to Zoho Mail Manually

First of all, it is very time-consuming for large mailboxes.
There are high chances of incomplete data migration.
Therefore, the manual steps require Outlook installation and proper IMAP configuration.
Also, needs technical expertise to avoid errors.

Verified Solution to Use Office 365 to Zoho Migration

For a reliable and fast migration, the CloudMigration Office 365 Backup tool is recommended. It allows seamless transfer of all Office 365 emails, attachments, calendars, etc., to Zoho Mail without any data loss. Also, it supports the users to migrate Office 365 to Thunderbird and other file formats. Moreover, it is suitable to work with non-tech users as well.

One-Time Conversion Service

For business users who prefer a hands-free solution, CloudMigration provides a One-Time Migration Service. This includes verification by experts, ensuring:

100% data integrity | Zero downtime | Secure, hassle-free transfer

This service is ideal for organizations or users seeking guaranteed results without technical involvement.

Step-by-Step Process to Migrate Office 365 to Zoho Mail:

Firstly, download and install the CloudMigration Office 365 Backup Tool → Backup.

After that, log in using Office 365 credentials → Sign in.

Further, choose the Mailbox that you want to convert → Next.

Subsequently, choose IMAP as the saving format.

Now, enter the Zoho Mail Account credentials → Sign in.

Lastly, apply the additional filters (if needed) → Next to start the process.

Advantages of the Tool to Migrate Office 365 to Zoho Mail

First of all, it converts Office 365 to Zoho Mail without depending on Outlook.
Also, this process preserves folder structure, attachments, timestamps, and formatting intact.
Therefore, it supports to migrate Office 365 to an IMAP Server.
This software is compatible with multiple platforms, including Windows and macOS.
The automated tool has a user-friendly interface suitable for non-technical users.

Conclusion

To conclude, migrating Office 365 is best handled with the Office 365 Backup tool. While manual methods are available, they are time-consuming, complex, and prone to errors. Therefore, a professional tool or one-time migration service ensures the complete transfer of all the data. Moreover, choosing an automated solution to migrate Office 365 to Zoho Mail guarantees a smooth transition with zero data loss.

Frequently Asked Questions

Q1. Can I migrate my Office 365 emails to Zoho Mail?

Ans. Yes, you can save your Office 365 emails to Zoho Mail. You can do this either manually, using Outlook as a bridge, or more efficiently using a professional CloudMigration Office 365 Backup Tool. Therefore, this ensures zero data loss and preserves all email details intact.

Q2. What data can I migrate from Office 365 to Zoho Mail?

Ans. You can migrate all mailbox data, including emails, attachments, contacts, calendars, and folder structures. A verified backup tool ensures everything is retained during the conversion process.

Q3. How do I initiate the migration from Office 365 to Zoho Mail?

Ans. First, choose your preferred method to migrate emails from Office 365 to Zoho Mail:
Manual:
1. Export Office 365 data to PST using Outlook
2. Configure Zoho Mail in Outlook via IMAP
3. Drag emails into Zoho Mail folders.
Automated Tool:
1. Use the CloudMigration Office 365 Backup Tool → Authenticate both accounts.
2. Select mailbox folders → apply filters if needed → Start the migration process.

Q4. What is the best method to migrate Office 365 to Zoho Mail?

Ans. The most reliable and efficient method to migrate from Office 365 to Zoho Mail is using an automated CloudMigration Backup Tool. Therefore, it saves time, maintains data integrity, folder structure, and attachments without any loss. For non-technical users or organizations, the One-Time Migration Service is highly recommended.

About The Author:

Adom James

I’m Adom james, a skilled content strategist with a focus on technical writing. With in-depth knowledge in Email Backup, Data Recovery, and Email Migration, I specialize in providing expert solutions and addressing technical challenges for both individuals and businesses, especially in the areas of Cloud Backup and seamless email transitions.