Convert PST file to MSG Format- Verified Guide

Written By Md Shoaib
Updated on September 9th, 2025

Thomas Taylor Query: I have an old PST file from Outlook, and I need to extract individual emails as MSG files. Is there a way to convert PST file to MSG format easily without losing any email data?

Introduction: If you have stopped using Microsoft Outlook. But you don’t know how to transfer all your emails. Outlook saves everything, emails, contacts, and calendars, in one file called a PST file. But most other applications don’t support PST files. That’s where MSG files are required. MSG files let you save single emails separately, which makes it easy to view, share, or store emails outside of Outlook. In this blog, we will discuss two clear and effective methods: the manual method and a professional CloudMigration PST File Converter. Additionally, each method allows you to convert PST into MSG without any hassle.

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Table of Contents

What are PST and MSG Files?

A PST (Personal Storage Table) file is used by Microsoft Outlook to store all of your mailbox data. This includes: Emails, Contacts, Calendars, Tasks. Notes. Also, it’s like a full backup of your Outlook account in one file.
An MSG file is a single email saved from Outlook. It includes: The full message body, Email subject, sender, and receiver, Attachments, Formatting, and Email headers. In addition, MSG files are helpful when you want to save or share specific emails individually.

Why Convert PST File to MSG?

If you need to save specific emails from a PST file.
You want to share one email without sending the full PST.
When you need emails for legal, business, or backup purposes.
Also, you’re organizing your mailbox into folders by saving emails separately.

How to Convert Outlook PST to MSG?

There are two main ways to do this:

Manual Method using Microsoft Outlook
Automated Method using CloudMigration PST to MSG Converter

Method 01: Manual Method to Convert PST File to MSG Online

If you have Outlook installed on your computer, this method is free and easy. Here is how you can perform it:

Firstly, launch Outlook on your computer.
Now, click on File > Open & Export > Open Outlook Data File.
After that, go to the Mail Folder.
Then, click to select one or more emails.
Or use Ctrl + Click to select multiple.
Further, open a folder on your desktop or PC.
Drag the selected emails from Outlook into that folder.
Lastly, each email is now saved as an individual .msg file, keeping formatting, attachments, and metadata.

Limitations of the Manual PST to MSG Conversion

Outlook must be installed on your system.
The process is time-consuming for large PST files.
Can’t apply filters (date, sender, etc.) for 100% accuracy.
Moreover, there is a risk of missed or partial conversion.

Verified Solution to Convert PST File to MSG

For a bulk conversion, you can use the professional CloudMigration Outlook PST Converter. This software is specifically designed to convert multiple PST files into MSG format at once. It eliminates all the limitations of the manual method and offers you an error-free solution. You can preserve original data formatting, structure, and metadata during the entire process. Furthermore, you can also convert PST to ICS, which is highly compatible with all Windows versions with zero data loss.

One-Time PST File to MSG Conversion
If you only need to convert multiple PST files at once, you don’t have to worry about tools or processes. Just share your PST files with our support team, and we’ll convert them into MSG format for you. Also, it’s quick, affordable, and completely hassle-free.

How to Export PST to MSG Professionally?

Initially, download & install the CloudMigration PST Converter Tool.

Pick: Select ‘Files’ or ‘Folder’ to browse your PST file. Hit Next.

Then, you can check & select the added PST file for 100% accuracy.

After that, choose the MSG file format as the Saving Format.

In the end, use customized features/filters and click Convert.

Why Choose Outlook PST Converter?

Offer Several Features: This tool allows you to convert PST to MBOX and other formats with several advanced features. It includes Preview, Remove Duplicate, and more.
Free (Trial) version: You can also download the demo version of this software to understand its features and performance.
Simple GUI: Also, it has a simple interface. Means, a tech and non-tech user, can easily use it without needing any technical knowledge.

Conclusion

To sum up, we explored the top two methods to convert PST file to MSG using the manual method and a professional tool. The manual method is free to use. However, it comes with several limitations, like being capable of converting only a few number of emails. That’s why it’s highly suggested to use the professional tool. It allows you to convert multiple PST files at once with no data loss. Along with that, you can also import PST to Yahoo Mail and other email clients.

Frequently Asked Questions

Q1. How do I convert an entire PST to MSG automatically?

Ans: To convert an entire PST file to MSG format automatically, you can use a professional CloudMigration Outlook PST Converter Tool. This software allows you to:
1. Load full PST files
2. Preview emails before export
3. Convert all emails to MSG format in one go
4. Keep email structure, metadata, and attachments intact
This method is ideal for large PST files or bulk email conversion. Plus, no Outlook is required for the process.

Q2. Why would I want to convert PST to MSG?

Ans: There are several reasons to convert PST into MSG format:
To save specific emails individually from a PST file.
To share only one message without sending the full PST.
For legal, forensic, or compliance needs.
For better email organization.

Q3. Which is the best tool to convert PST file to MSG?

Ans: The CloudMigration PST File Converter is one of the most reliable tools for this task. It supports batch conversion with zero data loss.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.