How to Save Hotmail Email as PDF Document with Attachments

Written By Adom James
Updated on August 25th, 2025

Sarah Miller Query: I received some important emails in my Hotmail account with attachments that I need to keep for future reference. I want to save them on my computer in PDF format so I can access them anytime, even offline. How can I save Hotmail email as PDF along with the attachments?

Introduction: Sometimes, we receive important emails in our Hotmail account that we need to keep safe for future use. These emails may contain valuable information, documents, or attachments that we don’t want to lose. If it’s for personal, legal, or work-related reasons. Saving these emails as PDF files is a smart way to store them. PDF files are easy to open, share, and print, and they work on almost any device. In this blog, we’ll discuss the manual method and a professional CloudMigration Hotmail Backup Tool. In addition, each method offers you a quick, reliable, and 100% accurate result.

Table of Contents

Real-Life Scenario:

Eliza works as a freelance graphic designer. She often receives project details, contracts, and feedback from clients through her Hotmail account. One day, a client sent her an important email with design guidelines and a signed agreement. Then, she decided to save the entire email as a PDF along with the attachment on her laptop. She followed these simple steps to save the email as a PDF

Simple Steps to Save Hotmail Email as PDF in Bulk

Download the CloudMigration Hotmail Email Backup Tool.
Now, enter your Hotmail credentials to Sign In.
Then, preview and select the emails to save. Click Next.
After that, choose PDF format from the available options.
Lastly, use advanced features and filters. Click Convert.

Quick Solutions:

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Why Convert Hotmail to PDF?

There are many reasons why someone may want to save emails as PDF files:

To keep a record of important conversations.
For legal or official purposes.
To share an email in a readable format.
Also, for organizing files on your device.

Can You Save Attachments Too?

Yes, but attachments are not saved inside the PDF file. Instead, you will need to download them separately. The good news is, the email content and attachments can both be saved on your computer. We’ll explain how to do both below.

Manual Methods to Save Hotmail Email as PDF

PDFs are widely accepted and can be opened on almost any device. That’s why they’re great for saving email content. Here, we discuss two different manual methods in detail:

Method 01: Export Emails from Hotmails to PDF: Using a Web Browser

Firstly, go to www.outlook.com and sign in with your Hotmail account.
Then, click on the email you want to save and choose Menu.
After that, click on Print. A print preview window will open.
In the print dialog box, change the printer to Save as PDF.
In the end, choose a location on your computer and click Save.

Method 02: Export Hotmail to PDF Using Microsoft Outlook App

If you use the Outlook app on your computer, you can save emails as a PDF too. Here is how you can perform it:

Initially, launch the Outlook desktop application.
Open the email you want to download.
In the top menu, click File, then Print.
Under printer settings, select Microsoft Print to PDF.
A window will appear. Choose where to save the file and click Save.

Limitations of the Manual Hotmail to PDF Conversion

The process allows you to save just one email at a time.
Attachments are not included in the PDF.
No filter to select emails by date or sender.
Repeating the process for bulk emails takes time.
Moreover, requires stable internet and manual effort.

Professional Tool to Save Hotmail Email as PDF

To avoid the limitations of the manual method, it’s highly suggested to use the CloudMigration Hotmail Backup Tool. This tool is specifically designed to handle multiple Hotmail emails into a PDF at once. It offers a quick, reliable, and 100% accurate conversion with zero data loss. With this tool, you can transfer emails from Hotmail to Outlook directly and also in other formats. The interface of this software is simple; every user can easily use it.

One-Time Email to PDF Service
Prefer not to install any tools on your system? That’s perfectly fine. You can simply get in touch with our support team. We provide a one-time service to help you convert all your Hotmail emails into PDF format. The process is secure, fast, and available at an affordable price.

How to Save Hotmail Email as PDF Professionally?

First, download the Hotmail Email Backup Tool and install it.

Next, enter your Hotmail credentials, including ID and Password, to Sign In
.

You can review (Cross-verify) and choose the emails to convert. Click Next.

After that, select PDF format from the available saving options.

In the end, apply useful features and filters as per your needs. Click Convert

Why Choose CloudMigration Hotmail Backup Tool?

Ability to preserve original data formatting, structure, and metadata.
Option to download Hotmail Emails to Hard Drive and other formats.
A free demo version is accessible to understand its features.
Furthermore, this tool is widely compatible with all Windows versions.

Conclusion

In this technical blog post, we discussed the top two methods to save Hotmail email as PDFs. The manual method is free to use. But, only used to convert a few number of Hotmail emails. Also, it contains several limitations that make it an irrelevant process for several users. Therefore, it’s highly suggested to use the professional tool. It supports batch conversion with an advanced attachment saving option. Additionally, request our technical team to download its demo version to evaluate its steps and features.

Frequently Asked Questions

Q1. Can I save multiple Hotmail emails as PDFs at once?

Ans: Yes. By using the professional CloudMigration Hotmail Backup Tool. This tool supports batch conversion, which means you can save multiple Hotmail emails to PDF at once.

Q2. Is there a way to automate saving Hotmail emails as PDFs?

Ans: Of course! The CloudMigration Hotmail Email Backup Tool is one of the best tools to save Hotmail emails into PDFs with advanced features.

About The Author:

Adom James

I’m Adom james, a skilled content strategist with a focus on technical writing. With in-depth knowledge in Email Backup, Data Recovery, and Email Migration, I specialize in providing expert solutions and addressing technical challenges for both individuals and businesses, especially in the areas of Cloud Backup and seamless email transitions.