How to Transfer Gmail to Hotmail? Simple Steps

Written By Adom James
Updated on June 12th, 2025

Summary: Over time, your Gmail inbox becomes more than just a place for emails. It is a well-organized archive of conversations, documents, and memories in folders and subfolders. But as you look to Hotmail for its features tied to Microsoft services like Outlook, OneDrive, and Office 365 organization starts to feel all too real. A user recently raised a concern that many can relate to when they need to transfer Gmail to Hotmail:

User Query: I’m planning to move away from my old Gmail account and fully switch to Hotmail (Outlook.com). The thing is, I’ve organised my inbox over the years into multiple folders and subfolders, and I don’t want to lose that structure during the move. Is there a method(manual or using a reliable tool) that will transfer everything without flattening the folders or losing metadata, such as timestamps and attachments? If anyone has done this successfully, I’d appreciate your advice.

The answer is yes. In this blog, we’ll show you two effective methods to transfer Gmail data to Hotmail. We will introduce the manual approach using Gmail’s built-in settings and a reliable solution with the Gmail Backup Tool that handles the entire migration with full accuracy and folder preservation.

Table of Contents

Overview of Gmail & Hotmail

Gmail is Google’s widely used email service. This email platform is known for its clean interface and integration with apps like Google Drive and Calendar.

On the other hand, Hotmail (now Outlook.com), from Microsoft, offers a professional email experience with features like Focused Inbox, built-in calendar, and direct access to Office tools.

All thanks to its smooth integration with Microsoft 365 and better productivity management.

As a result, it has become the go-to choice for both personal and professional use. As part of your email management plan, don’t forget to backup your Google data into your local system.

Simple Steps to Transfer Emails from Gmail to Hotmail

Install the CloudMigration Gmail Backup Tool on your PC.
Sign in using your Gmail ID and App Password.
Then, preview your Gmail data and click on the Next button.
After that, choose Hotmail as the target email client.
Log in with your Hotmail (Outlook.com) credentials.
Additionally, apply filters like date range or exclude attachments.
Hit Download to start transferring emails from Gmail to Hotmail.

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Why Transfer Emails from Gmail to Hotmail?

Many people plan to move from Gmail to Hotmail (Outlook.com) for useful and beneficial reasons. If you’re thinking about it too, here are some common benefits to keep in mind:

To begin with, Hotmail works smoothly with Microsoft tools like Word, Excel, and OneDrive.
What’s more, Outlook.com offers a Focused Inbox and better control over how your emails are sorted.
On top of that, it’s easier to link your calendar, contacts, and tasks in one place.
Plus, Outlook.com is often seen as more professional, especially for work or business communication.
Another great thing is, Microsoft provides strong security features and privacy controls.
And finally, Outlook allows you to connect and manage multiple email accounts from a single inbox.

So if any of these reasons match your needs, you’re probably ready to make the switch. Now, let’s see the best ways to migrate Gmail email to Hotmail safely.

How to Export Gmail Emails to Hotmail Manually?

To manually transfer your Gmail emails, you can either set it to automatically send new messages to your Hotmail inbox or forward your old ones as needed. It’s not a one-click process, but it works well if you’re okay with a bit of setup.

Approach 01: Transfer Gmail to Hotmail Via Gmail

First, open your Gmail account and go to Settings.
Next, navigate to the Forwarding and POP/IMAP tab.
Then, click on Add a forwarding address and enter your Hotmail email.
After that, hit Next and follow the on-screen instructions.
Soon after, you’ll receive a confirmation link in your Hotmail inbox.
Simply open it to verify the connection.
Finally, once verified, go back to Gmail and select the option to forward a copy of incoming mail to your Hotmail address.

As a result, all new emails you receive in Gmail will be automatically copied to your Hotmail inbox.

Approach 02: Forward Gmail to Hotmail Account

First, open the old email you want to move (from Inbox, Sent, or Drafts).
Then, scroll to the bottom of the email and click the Forward button.
Next, type your Hotmail address, then press Send.

Before you go ahead, remember, you’ll need to do this for each email you want to transfer. So, this method works best when you only need to move a few important messages, not your entire inbox.

Things to Keep in Mind:

These methods won’t move your folders or keep the same email structure from Gmail.
When you convert Gmail to Hotmail, you can only send copies of your emails.
Also, if you have a lot of emails to forward, doing it manually can take time and may slow down if the internet isn’t stable.
In addition, you’ll need to know a little about Gmail settings to follow the steps correctly.

Secure and Reliable Way to Transfer Gmail to Hotmail Account

When forwarding isn’t enough, it’s time to bring in the one-click solution to move your data from Gmail to Hotmail. The CloudMigration Gmail Backup Tool is a helpful and easy way to move your Gmail emails to Hotmail without any stress. Instead of forwarding messages one by one, this utility can transfer your entire Gmail mailbox at once. On top of that, it keeps your folders, attachments, and email dates just the way they were. What’s more, you can choose specific emails or folders to move, so you only transfer what you need. This software allows you to to backup your Google data into your local system and it also works smoothly on all major Windows versions, including Windows 11, 10, 8.1, 8, and 7. Also, it comes with a simple interface that even beginners can use. Let’s simplify the process by initiating with the steps to transfer Gmail to Hotmail account:

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Complete Guide to Transfer Emails from Gmail to Hotmail

Here, we will show you easy-to-accomplish steps to move your emails from Gmail to Hotmail:

Download the CloudMigration Gmail Backup Tool and install it on your Windows system.
Then, enter your Gmail credentials (Email ID & App password) and Sign In securely.
In the next panel, all your data is represented associated with your Gmail account >>Next.
Now, select the Email client as Hotmail from the given list of email clients.
Next, enter your Hotmail (Outlook.com) credentials. It uses a secure login process.
To save time and space, you can apply optional filters: Date Range Filter, Exclude attachments, and others accordingly.
Click the Download button to begin the direct transfer emails from Gmail to Hotmail.

If you’re planning a complete switch, you might also want to migrate your Gmail contacts to Office 365 for better accessibility and data safety.

Conclusion

We’ve looked at both manual tricks and automated tools, so you now have options based on how much email you need to move and how much time you’re willing to spend. Now that you know the best methods, you can confidently transfer Gmail to Hotmail and utilize a smooth, organized inbox on the other side.

Frequently Asked Questions

Q1. Which is the best tool to migrate Gmail to Hotmail?

Ans: One of the best way to move your Gmail emails to Hotmail is by using the CloudMigration Gmail Backup Tool. It helps you transfer your emails directly without having to export or import anything by yourself. Also, it keeps your folders, attachments, and dates just the way they are.

Q2. Are people still using Hotmail accounts?

Ans: Hotmail now works under Outlook.com. People still use it because it connects easily with Microsoft apps, has strong security, and looks professional, so it’s still a popular choice today.

About The Author:

Adom James

I’m Adom james, a skilled content strategist with a focus on technical writing. With in-depth knowledge in Email Backup, Data Recovery, and Email Migration, I specialize in providing expert solutions and addressing technical challenges for both individuals and businesses, especially in the areas of Cloud Backup and seamless email transitions.