How to Save Email from Gmail as PDF? A Complete Guide

Written By Md Shoaib
Updated on July 22nd, 2025

John Smith Query: “How can I save an important email from my Gmail as a PDF file? I need to keep a few emails for records and share them with others in a secure, readable format. What is the easiest way to download or save email from Gmail as PDF?”

Introduction:Saving emails from Gmail as PDF files is a simple way to keep important conversations safe and easy to access. If it’s for legal use, record-keeping, or sharing with someone who doesn’t use Gmail. Gmail doesn’t offer a direct “Save as PDF” button. But with the right methods, you can easily convert Gmail to PDF. In this blog, we will discuss the best methods from the manual method to a professional Gmail Backup Tool. Additionally, each method offers you a quick and hassle-free solution with no data loss.

Table of Contents

Real-Life Scenario

A legal firm in the U.S. needed to save important Gmail emails for a case. Emily, a staff member, was tasked with converting several client emails into PDF format for official records. She used Gmail’s built-in print option to save each email as a PDF quickly and securely. For a large batch of emails, she later used the CloudMigration Gmail Backup Tool to save multiple emails as PDF Gmail.

Simple Steps to Save Email from Gmail as PDF

Download & install the CloudMigration Gmail Backup Tool.
Now, enter your Gmail credentials to Sign In.
After that, you can preview and select the Gmail emails.
Next, choose PDF as a Saving format from the list.
In the end, apply advanced features & filters. Click Convert.

Quick Solutions:

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Reasons to Save Gmail Messages as a PDF

To keep a permanent and readable copy of important emails.
For legal or official documentation purposes.
Easy to share with others who don’t use Gmail.
In addition, safe offline access without the internet.
Protects email content from accidental changes or deletion.

Manual Method to Save Email from Gmail as PDF Free

If you want to save a single Gmail email as a PDF, you can do it easily using Gmail’s built-in Print feature. Here’s how:

Firstly, open Gmail and sign in to your account.
Now, open the email you want to save.
Click the three-dot menu (More options) in the top-right corner of the email.
After that, select Print from the dropdown.
In the print window, change the Destination to “Save as PDF.”
Click Save, choose your folder location, and rename the file if needed.
Hit Save again, and your email will be saved as a PDF on your device.

Limitations of Manually Download Gmail Emails to PDF

The manual method using Gmail’s Print feature is simple and free. But, it has several limitations, such as:

Firstly, you can only save one email at a time.
Secondly, email attachments are not included in the PDF automatically.
Moreover, it becomes time-consuming when dealing with multiple emails.
You cannot filter emails by date, sender, or subject.
Lastly, Gmail labels are not saved with the exported PDF.

These limitations make the manual method less practical for bulk or professional use.

Dedicated Software to Save Email from Gmail as PDF

To avoid these limitations, you can use the CloudMigration Gmail Backup Tool. This top-notch utility is specially designed with smart technology to save multiple Gmail emails at once with no data loss. Also, it preserves data originality, formatting, and structure during the conversion. Moreover, you can export Gmail to MBOX and other formats (File and Email Clients).

How to Export Gmail Mailbox to PDF With Gmail Backup Tool?

Firstly, download & install the CloudMigration Gmail Backup Tool.
Now, enter your Gmail credentials, including ID & Password, to Sign In.
Then, preview and select the Gmail emails to export. Click Next.
After that, choose Saving Format as PDF from the drop-down list.
Lastly, apply advanced features and filters. Click Convert.

Why Choose Export Gmail Emails to PDF With This Tool?

Ability to fix “Gmail Labels Not Showing error and more.
Offer a preview feature to cross-vrify the added Gmail emails.
Moreover, a free (Demo) version of this tool to explore its features.

Conclusion

To sum up, we discussed several methods to save emails from Gmail as PDFs. For occasional needs, Gmail’s print feature works fine. But for bulk or professional email backup, using the professional tool is the safest, most efficient option. If you’re exporting for legal, business, or personal reasons, having your Gmail messages in PDF format ensures secure, readable, and shareable records.

Frequently Asked Questions

Q1. How can I access attachments after conversion?

Answer: If you use the CloudMigration Gmail Backup Tool, all attachments are automatically included with the saved PDF. For manual methods, attachments must be downloaded separately.

Q2. Which is the best tool to save email from Gmail as PDF?

Answer: The CloudMigration Gmail Backup Tool is one of the best solutions. It supports bulk email export, includes attachments, and retains the email layout and structure.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.