Migrate Google Workspace to Zoho Mail: A Comprehensive Guide

Written By Md Shoaib
Updated on October 13th, 2025

Charlie’s Query: “I manage my team’s communication through Google Workspace. Now, we’re switching to Zoho Mail for better collaboration. Therefore, how can I migrate Google Workspace to Zoho without losing any data?”

Introduction: Google Workspace is a cloud-based productivity platform offering Gmail, Drive, Calendar, and other collaboration tools. However, many organizations prefer Zoho Mail for its cost-effective and ad-free environment. Google Workspace to Zoho Mail migration ensures a smooth transition while keeping your emails, contacts, and calendar intact. Therefore, this guide covers both the manual and CloudMigration G Suite Backup Tool.

Quick Solutions:

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Real Life Scenario:
Consider a growing business that initially adopted Google Workspace for team collaboration. Over time, the cost of Workspace subscriptions and integration limitations became a concern. Then, the company decided to move to Zoho Mail. However, they need to transfer years of communication history, attachments, and shared folders securely. Migration from Google Workspace to Zoho Mail can be complex and time-consuming with manual efforts. Thus, making a professional approach is a smarter choice..

Table of Contents

Why Migrate Google Workspace to Zoho Mail?

Firstly, Zoho Mail offers more budget-friendly plans for teams and enterprises.
Also, this complete focus on business without targeted ads.
This conversion provides end-to-end encryption and strong privacy compliance.
Moreover, it works seamlessly with other Zoho apps.
It guarantees centralized admin control for users and data.

Migrate from Google Workspace to Zoho Mail: Manually

If you are not downloading the third-party tools, then go for a manual approach. Zoho Mail provides an Admin Console Migration Tool using IMAP. Let’s see how.

Below are the steps to follow:

Firstly, Log in to Zoho Mail Admin Console → Navigate to Control Panel → Migration.
Now, choose IMAP Migration as the migration type → Select Google Workspace (Gmail) as the source platform.
After that, enter the necessary IMAP server details.
Further, add user credentials for Workspace accounts you want to convert.
Select destination Zoho Mail user accounts → Start Migration.

Note: Before migration, make sure IMAP access is enabled in the Google Workspace Admin Console.

Pitfalls to Migrate Google Workspace to Zoho Mail

Firstly, it requires admin credentials and manual setup for each account.
Also, it consumes a lot of time for large mailboxes.
Sometimes the process fails to convert attachments.
Moreover, there are no advanced filters for selective migration.
There is a technical setup, i.e, required for large organizations.

Export G Suite to Zoho Mail: Professionally

To simplify the process and ensure complete data transfer, use the CloudMigration Google Workspace Backup Tool. These tools enable users to move complete data, including emails, attachments, contacts, and calendars. Therefore, this directly saves Zoho Mail with zero data loss. Moreover, this automated tool allows you to convert Google Workspace to MSG and other file formats.

One-Time Migration Service
For users who need a one-time migration, CloudMigration also offers this service. Experts handle the entire process, ensuring 100% data accuracy. This option is ideal for organizations without technical resources.

Key Advantages of the Software to Migrate Google Workspace to Zoho Mail

Firstly, it saves Google Workspace to Zoho Mail directly.
Also, preserves folder structure, labels, and metadata without modification.
This conversion supports the users to Export G Suite Email to PST.
There are date-based and folder-specific filters for selective migration.
Moreover, there should be high-speed migration with zero downtime.
Therefore, this software is compatible with macOS and Windows platforms.

Guided Steps for Google Workspace to Zoho Mail migration

Firstly, download & install the CloudMigration Gmail Backup Tool → Continue to (Backup Google Workspace All Services).
Now, enter the Google Workspace Account credentials → Login → Next.
Subsequently, tap Continue on Email Clients.
After that, save the G Suite in the Zoho Mail email client → enter the Zoho Mail Account credentials → Login.
Further, apply the additional filters (if needed) → Next.
Lastly, click Start Migration to begin the conversion process.

Note: If you want to learn more, explore how to migrate Google Workspace to Office 365.

Client Success Story
“Our company wanted to migrate Google Workspace to Zoho Mail to integrate our communication with Zoho. The manual method was not working. Therefore, the CloudMigration Google Workspace Backup Tool made it super easy without any loss. Highly Efficient & Highly Recommended!

– David R., Operations Head

Final Thoughts

In short, moving to Google Workspace doesn’t have to be complex. While Zoho’s native migration tool works for small setups. And large organizations benefit more from the automated Google Workspace Backup Tool. Therefore, it ensures complete, secure, and error-free data migration with minimal effort. The software simplifies the process to migrate Google Workspace to Zoho Mail with zero data loss.

Frequently Asked Questions

Q1. How do I migrate my Google Workspace email to Zoho Mail?

Ans. You can export G Suite to Zoho Mail either manually or using an automated tool. The manual process involves enabling IMAP in Google Workspace and configuring Zoho Mail using IMAP/POP settings. However, this method can be time-consuming for large accounts. For a faster and more reliable solution, use the CloudMigration Google Workspace Backup Tool. Moreover, this tool allows direct migration without any loss.

Q2. Is it possible to migrate Google Workspace data to Zoho Mail for free?

Ans. Zoho provides a basic migration utility, but it often has limitations such as size restrictions, speed issues, and partial data transfer. Therefore, there are free methods that are suitable only for small mailboxes. For a complete and error-free migration, a simplified solution is highly recommended.

Q3. What are the benefits of migrating from Google Workspace to Zoho Mail?

Ans. Migrating to Zoho Mail offers several advantages:
– Privacy without ads.
– Cost-effective plans compared to Google Workspace.
– Seamless integration with Zoho’s productivity suite.
– Custom domain support for businesses.
– Advanced email management with better organization and filters.

Q4. Which is the best tool to migrate G Suite to Zoho Mail?

Ans. The CloudMigration G Suite Backup Tool is one of the best tools to migrate Google Workspace to Zoho. It supports complete migration with all attachments, contacts, and folders intact. The tool also allows selective migration and date-range filters without technical errors.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.