Updated on December 23rd, 2023
Summary: We often receive queries like ‘How do I remove duplicate contacts?’ Or people ask for ways to merge duplicate contacts in Outlook. Therefore, this blog provides detailed knowledge on ways to get rid of duplicate contacts in MS Outlook. However, if you want a quick solution, go for a dedicated PST Merge Tool. PST Merge Tool
Maintaining contacts in this digital age is not a difficult task, but updating them is. Especially, if your Outlook keeps on duplicating items regularly. The most common reason for contact duplication is using multiple email accounts or mailboxes in a single Outlook. Duplicate items clutter the mailbox and occupy excessive space. Moreover, it slows down the processing of MS Outlook. Therefore, before moving to know how to remove duplicate contacts in Outlook, we will discuss how to avoid duplication of contacts.
Removing and merging contacts consumes human time and effort. Therefore, it’s better to avoid duplication in the first place. Here are some important tips that can help you prevent duplication in Outlook:
Furthermore, there can be many other factors causing duplication of contacts. Consequently, you need to merge duplicate contacts. Thus, let us explore ways to do the same.
Here, we will be discussing two types of approaches users often look for. That is:
First, let us begin with the manual approaches. With proper research, we have found two manual ways to deal with duplicate contacts. One is to delete individual contacts manually and the other involves using the Import/Export feature of Outlook. They are discussed below respectively.
Follow the steps as instructed below:
However, this can be difficult if you have a huge number of contacts, say 1000+. Since this will be a difficult task and will take a lot of your time, therefore, move to another effective method.
Using the Import/Export feature of Outlook, you can export all contact lists in CSV format. Import original contacts back into your Outlook contacts list later after merging duplicate contacts. Execute steps as follows:
All your contacts are now transferred to the new folder and the main Contacts folder is empty. Further, we need to export these contacts.
The next step to manage duplicate contacts in Outlook involves importing CSV files back to Outlook.
Note: Using an effective CSV Duplicate Remover to remove duplicate contacts from CSV can ease your work.
Again, do as directed below:
Now, all your contacts are restored without duplicates.
Do you think this process was enough to resolve duplicate contacts in bulk? Well, not sure of it. Also, it is a long and hectic procedure to perform. Also, it might take longer if you have bulk contacts. Apart from this, there are other drawbacks. Such as:
So, why not switch to a better alternative?
Knowing about third-party applications, the first thing that comes to the mind of users is why spend money when you can do it for free. Isn’t it? But, when it’s about security and the best results, it’s worth it. DRS PST Merge Tool offers you the latest features and utmost security for your contacts. Besides merging duplicate contacts, this tool proficiently merges emails, tasks, calendars, journals, and notes. Moreover, it is designed with a simple user interface making it easy for all kinds of users to navigate. Hence, without delay, let us move to the procedure section. Follow the steps carefully.
See, how easily you can manage duplicate contacts in Outlook following a few simple steps.
Users often face Contact duplication issues and need to merge duplicate contacts. However, trying either method comes with the risk of losing contact information. Therefore, we have suggested a top-notch professional method that ensures the security and privacy of user data.
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