Export Emails from Zoho Mail to PDF- Quick & Easy Guide

Written By Md Shoaib
Updated on December 19th, 2025

Amanda’s Issue: “I want to save my Zoho Mail emails as PDF files for record-keeping and sharing. What is the easiest and safest way to Export Emails from Zoho Mail to PDF without losing any details?”

Introduction: Zoho Mail is widely used for professional communication. But it does not provide a direct option to export emails in PDF format. Many users need PDFs for legal records, audits, offline access, or secure sharing. Therefore, this guide explains how to convert Zoho Emails to PDF using a manual workaround. Also, a professional CloudMigration Zoho Backup Tool to do the same. It ensures accuracy, speed, and complete data integrity.

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Table of Contents

Understanding the Zoho Mail and PDF Format

Zoho Mail:

Zoho Mail is a secure, cloud-based email platform designed for businesses. It offers advanced mailbox management, IMAP support, and high-level security features.

PDF (Portable Document Format):

PDF is a universally accepted file format used for documentation, archiving, and sharing. It preserves email content, layout, and attachments in a fixed, non-editable format.

Why Export Emails from Zoho Mail to PDF?

There are some of the following reasons why users need to change Zoho mail emails to PDF:

For legal, compliance, and audit records.
To archive emails securely in a non-editable format.
Easy sharing with clients and stakeholders.
Offline access without email clients.
Also, long-term storage with preserved formatting.

Manual Technique to Save Zoho Emails as PDF

If you don’t want to download any external software, you can use the manual trick to perform the conversion. But think once, before using, because this process comes with several restrictions.

Step-by-Step Guide to Export Zoho Emails to PDF

Firstly, log in to your Zoho Mail account.
Now, open the email you want to save.
Then, click More Options → Print.
Further, choose Save as PDF as the printer option.
Lastly, select the destination folder and save the file.

Pitfalls of the Manual Method to Export Emails from Zoho Mail to PDF

This process works only for one email at a time.
It is not suitable for bulk export.
Sometimes, the attachments are not saved separately.
No folder-wise or date-wise export
Also, it is very time-consuming for large mailboxes.

A Reliable Solution to Use Zoho Mail to PDF Converter

Using a CloudMigration Zoho Mail Backup Tool, you can change Zoho Mail emails directly to PDF format without manual printing. The tool securely connects to your Zoho account and converts emails with full accuracy. The highly efficient software enables users to convert Zoho Mail Emails to CSV. Also, this tool comes with a free demo version for non-tech users.

One-Time Service Option

If you prefer not to handle the process yourself, you can opt for a One-Time Zoho Mail Export Service. The migration experts will export Emails from Zoho Mail to PDF securely. Also, it delivers the data without any risk of loss.

Step-by-Step Working to Use the CloudMigration Utility

Firstly, launch the CloudMigration Zoho Backup Tool → Continue to move forward.

Now, select Zoho and log in using the Zoho Mail Account credentials.

Then, drag the data structure and preview the entire mailbox → Next.

After that, choose the PDF as the saving file format → Next.

Finally, apply the additional filters → click Start Process to begin the conversion.

Why Choose this Tool to Export Emails from Zoho Mail to PDF?

There is a direct Zoho Mail to PDF conversion.
The tool supports users to export Zoho Mail to MBOX.
Preserves formatting, metadata, and attachments.
Allows selective export (folders, date range, sender)
Moreover, there is no technical knowledge required.

Note: You can also learn how to export Zoho Mail to PST with zero data loss.

Real-Life Example
A legal consultant needed to archive years of client communication stored in Zoho Mail. Printing emails one by one was impractical. Using an automated Zoho backup tool, all emails were converted into organized PDF files within minutes. Also, it is ready for compliance and record-keeping.

Final Words

In the end, exporting Zoho Mail emails to PDF is essential for documentation, security, and offline access. While the manual method works for a few emails, it is inefficient for bulk needs. For an accurate solution, the Zoho Backup Tool is the only option to export Emails from Zoho Mail to PDF. It ensures complete data preservation with minimal effort.

Frequently Asked Questions

Q1. How do I save a Zoho email as a PDF?

Ans. You can change a Zoho email to a PDF either by opening the email, clicking More Options → Print, and selecting Save as PDF as the printer. Or, for bulk export, using a professional CloudMigration Zoho Mail to PDF tool is recommended.

Q2. Is there an option in Zoho Mail to download emails directly as PDF?

Ans. No. Zoho Mail does not provide a direct “Download as PDF” option. The only manual workaround is to print emails to PDF or use an automated Zoho Backup tool.

Q3. How do I print Zoho Mail emails to PDF on Windows or Mac?

Ans. On Windows, choose Print → Microsoft Print to PDF.
On Mac, select Print → Save as PDF from the print dialog.
This method works only for individual emails.

Q4. What is the easiest method to download Zoho Mail conversations as PDF?

Ans. The easiest and fastest method is to use a professional CloudMigration Zoho Backup or Conversion Tool. This allows you to export entire conversations, folders, or mailboxes to PDF in bulk without manual effort.

About The Author:

Md Shoaib

Hi, I’m Md Shoaib! I enjoy writing about technologies and helping my readers with their queries, and I’m always looking for new ways to challenge myself and grow. Professionally, I work as a Digital Marketer, where I specialize in SEO and Copywriting.